Project Support Analyst

☞ Vysus Group

View: 101

Update day: 11-05-2024

Location: Westhill Scotland

Category: IT - Software

Industry: Industrial Machinery Manufacturing

Position: Entry level

Job type: Full-time

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Job content

ModuSpec first introduced the concept of rig inspection to the market in 1986 and over the past 37 years, has been providing unrivalled rig intake & inspection and market leading BOP compliance & verification services.We provide assurance and technical advice that supports the improvement of drilling operations, including the performance and compliance of rig equipment, the competency of the people and robustness of the management systems in place.Our focus is on a customised approach, working together with our client and the drilling contractor to challenge the traditional way of working to improve efficiency during the rig selection, inspection, and acceptance process.We are looking for a Project Support Analyst to join our ModuSpec business, located in Westhill, Aberdeenshire.As a Project Support Analyst, you will join a successful and growing business to support the business within our enterprise resource planning (ERP) system. Your role will include following processes and executing tasks for project set up, project maintenance and project closure as well as processing invoices for external clients and month end reporting. You will join a flat organisational structure with direct accountability to the Operations Manager (OM), but you will be required to work alongside the Senior Project Support Analyst as part of the day-to-day role.In the role of Project Support Analyst, you will:
  • Support the business within IFS, our ERP system for managing all projects from inception to invoicing.
  • Set up projects including sub-projects, adding cost and revenue estimates and chargeable activities.
  • Monitor projects on IFS for red flags and work with the finance team to resolve amendments in line with project requirements.
  • Review projects for accurate rechargeable time, expenses, and fees, including accrued revenue.
  • Follow processes for advanced payment and prepare invoices on work completion, submitting to clients within defined key performance indicators (KPIs).
  • Support onboarding of new subcontractors and staff to ensure that processes are followed for time writing and project set up.
  • Issue purchase order to sub-contractors and vendors in line with project requirements.
  • Review subcontractor invoices including time and expenses.
  • Review exception reports and ensure approvals are in place for timely payment.
  • Review agent and country representative fees and reconcile income against fees.
  • Liaise with credit control to resolve any invoice queries.
  • Liaise with finance for month end reporting including revenue recognition.
To be successful in the role of Project Support Analyst we are looking for you to have the following:
  • A qualification in accounting/business administration etc. is preferable but not mandatory.
  • Prior experience in a similar project support role would be beneficial.
  • A strong work ethic and organisational skills – ability to work and engage multiple stakeholders (internal/external) to meet deadlines.
  • Excellent written and oral communication and good listening skills.
  • An awareness of accounts, finance, and commercial practices.
  • A strong team spirit and ability to demonstrate professional people skills.
  • A flexible approach to adjust as the role develops.
  • Proficiency in MS Office applications, especially Word and Excel are a must.
  • Experience in using ERP applications would be beneficial.
What we can offer you:
  • An opportunity to be part of a global multi-disciplinary team.
  • Opportunities to contribute to the development of new and exciting business areas.
  • Competitive salary and a good benefits package.
  • Flexible working arrangements.
Our core valuesOur core values are the fabric of our organisation, at the heart of everything we do, supporting our growth aspirations – and we are looking for people who share them. Our values are:TrustWe are trusted advisors. Independence and integrity are core to our approach to deliver innovative advice and proven solutions, in full consideration of all stakeholders, safety and the environment.PartnershipWe build strong relationships with our clients, partners, and key stakeholders, working collaboratively and aligning our objectives to maximise performance and outcomes.PassionWe are passionate in our commitment to delivering excellence with everything we do, driven to go above and beyond, seeking new knowledge, and challenging the status quo. We fully recognise the power of diversity, in all its forms, to benefit our business, clients and our talented employees.
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Deadline: 25-06-2024

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