Programme Support Officer

Job content

Torbay Pharmaceuticals (TP) have a great opportunity for an experienced administratorwith expertise in supporting project management offices and programme teams, this a permanent position for 28 hours per week

Set up in 2020, the Programmes, PMO and Strategic Change team is growing fast with ten people now in the team. We are a very diverse group both in terms of professional backgrounds (pharmaceuticals, financial services, publishing) and age range . The most rewarding part of our team is to be able to make a difference to our colleagues and TP whilst having a bit of fun.

Main duties of the job

• Providing administrative support to the major programmes of work including meeting minutes, updates to project logs and plans
• Supporting the co-ordination of work across different workstreams e.g. setting up meetings and training sessions
• Managing and facilitating relationships with a diverse group of stakeholders both internally and externally including liaising with people on updates
• Writing monthly reports and creating PowerPoint presentations with the programme managers
• Working with finance and the programme managers to ensure budgets and costs are managed
• Assisting the PMO lead with the creation and monitoring of project resources
• Supporting TP with general project organisation and planning activities
• Working with the departmental head on ad hoc pieces of programme, PMO and strategic change work.

Working for our organisation

Torbay Pharmaceuticals - Built by the NHS, Supplying the World

At Torbay Pharmaceuticals you’ll work for a truly unique organisation and alongside the most committed people in the business. We have ambitious plans to grow our business over the next few years and we know that we can’t do that without everyone playing their part. That’s why we believe in the One TP way of working.

Shared responsibility for getting a job done is core to our values and is underpinned by a We can if… attitude. If one team needs help to meet a goal, then the rest of us pitch in to help. It’s just what we do and we only want to work with others who would do that too.

TP has a huge investment programme as part of its five year plan, so join our dynamic team and help support the delivery a wide range strategic change programmes.

For full details of this role please refer to the job description and person specification
Person specification

Qualifications
Essential criteria

• 5 GCSE’s (or Equivalent) including English & Maths

Desirable criteria

• Relevant administrative and project management knowledge via formal diploma level qualification or experience

Skills
Essential criteria

• Excellent communication skills – both verbal and written
• Methodical and organised approach to work ensuring the ability to work accurately under pressure
• Ability to deal effectively and appropriately with people at all levels from a range of organisations
• Demonstrate ability to problem solve and prioritise workload
• Demonstrate working on initiative
• Ability to work within established procedures and timescales
• Ability to present information in a concise manner
• Ability to pay attention to detail

Experience
Essential criteria

• Substantial administrative/Co-ordination experience
• IT literate and able to use full range of Microsoft packages including Excel, Word and PowerPoint (advanced)
• Working in a project environment

Desirable criteria

• Working in a pharmaceuticals organisation

Knowledge
Essential criteria

• Working knowledge of project management tools and techniques

Job Type: Permanent

Salary: £22,549.00-£24,882.00 per year

Benefits:

• Additional leave
• Casual dress
• Flexible schedule
• Store discounts
• Wellness programmes
• Work from home

Schedule:

• Monday to Friday