Personal Assistant (to IT Director)

We’re looking for an enthusiastic, hardworking, PA to work within the Business Technology Group, IT.

You’ll need to use a high level of communication, organisation and administrative skills to support the IT Director and their team. The role requires confidentiality, discretion, the use of initiative and the ability to work effectively with staff at all levels.

A can-do attitude and a positive approach is essential.

Key Duties and Responsibilities

• Provide full diary and administration support to the IT Director;
  • Manage the diary autonomously, discussing priorities every week
  • Organise meetings and manage potential conflicts flexibly
  • Other administration tasks such as arranging travel, invoicing, etc.
• Co-ordinate and minute internal and external meetings when needed
• Prepare and distribute meeting packs and other meeting information or presentations
• Ensuring direct reports have regular one to ones and appraisals
• Support direct reports as required
• Be prepared to challenge the status quo if needed and make suggestions for improvement

This is not a full definition of the role but covers the main aspects and drivers for success.

Experience and Skills Required

• Excellent multitasking, organisational and prioritisation skills with the ability to work under pressure with little supervision
• Able to work to tight deadlines
• Experienced at supporting and communicating with senior individuals and external stakeholders, always maintaining a professional manner
• Proactive approach to administration – spotting issues / problems before they arise, and can anticipate opportunities to support the wider team
• Able to identify issues quickly and come up with effective solutions
• Flexibility to support the changing workload of the department and managers, and a willingness to work outside of core hours when necessary
• High level of attention to detail and accuracy when producing work
• Computer literate with demonstrable experience of using Microsoft packages such as Word, Excel, PowerPoint and Outlook
• Confidentiality and discretion

Salary, Benefits, and Work-Life Balance

We do not have a set salary for this position, as it will be dependent on the successful candidate’s experience. We are happy to see CVs from all candidates who meet the requirements and will be happy to discuss the remuneration package.

At Admiral, we are proud to be a diverse business where we put our people and customers first. We have great benefits to ensure employees have a great work-life balance; it’s one of the reasons we’re consistently voted one of the Sunday Times Best Big Companies to work for in the UK. We want you to have an element of freedom to define a working lifestyle that supports this, so accommodate flexible hours wherever possible.

All colleagues will receive 33 days holiday (including banks holidays) when they join us, and this will increase with length of service, up to a maximum of 38 days (including banks holidays). You also have the option to buy or sell up to five days of annual leave in addition to your allocation.

You can also view some of our other key benefits here.

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