Personal Assistant to Headteacher

Job content

Contract Type

Term Time Only

Contract Term

Full-Time

Salary

£24,397.00 - £25,994.00 Annually (Actual)

£27,500 - £29,300 (FTE ) depending on experience, 37.5 hours per week, term time only plus 2 weeks

About Rugby Free Secondary School

We are at the start of a very exciting journey and have worked extremely hard over the last year to create a culture of high expectations across the school, supported every step of the way by our Trust. This has been achieved through the development of strong and positive relationships with staff, students, parents and carers. Our reflective approach means we are always striving to improve in all we do and believe that mistakes are only an opportunity to learn.

Taking and broad holistic approach, we identify the barriers to learning that are likely to affect our students and work relentlessly to address them.

Our aim is for all students in our care to have the capacity to achieve their full potential and for our curriculum to nurture and develop each child’s hidden talents throughout their time at RFSS.

It is an exciting time to be working part of the RFSS family and as part of our Trust, Learning Today Leading Tomorrow. RFSS opened in 2016, we relocated to our brand-new purpose-built facility in February 2020 and secured ‘Good’ in our most recent Ofsted inspection (July,2021)

The road hasn’t been smooth, but it is a school committed to providing success for all its students and providing a workplace that supports its staff to ensure they are able to work to the best of their ability for our students every day.

You won’t find teachers and staff anywhere else who are as committed to a school’s purpose and supporting its success. Relationships are at the heart of RFSS and underpin our new core values and we are always looking for dedicated staff who share our ethos and demonstrate our values.

Please find below link to our website with the latest Ofsted report when we were graded as ‘Good’.

https://www.rugbyfreesecondary.co.uk/ofsted

Our Values are:

Kindness – The quality of friendliness, generosity, consideration, honesty

Collaboration – The belief that working and learning with others will lead to greater success

Curiosity – A strong desire to know and to learn

Resilience - The ability to recover quickly and learn from the difficulties we face

Respect - To appreciate the importance of understanding and admiration for others and self

Endeavour - The belief that hard work is needed to achieve something we can be proud of

Key duties and responsibilities

Managing enquiries

• Act as the first point of contact for staff, parents, trustees and other stakeholders looking to speak with the Headteacher

• Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

• Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails for the Headteacher are acted on

• Manage enquiries and requests efficiently, referring where necessary

• Welcome visitors on behalf of the Headteacher

• Assist staff, parents trustee’s and other stakeholders with the information and support they need

• Open and respond to mail, escalating to the Headteacher where necessary

• Handle all confidential correspondence with discretion

Administration and diary management

• Coordinate the Headteacher’s diary, making decisions around priorities and ensuring the Headteacher is suitably briefed

• Organise bookings for courses, travel and accommodation arrangements

• Support the Headteacher to manage their workload, advising on priorities where appropriate

• Prepare the Headteacher for meetings by assembling reports and relevant documents

• Respond to appropriate requests for information from trustees or external agencies

• Maintain accurate records in efficient files and online systems

• Support with the coordination of certain school events, under the direction of the Headteacher

• Complete desktop research for the Headteacher, analysing findings and providing summaries for the Headteacher

Written communication

• Interpret Headteacher’s comments into draft written correspondence to be sent to relevant stakeholders

• Develop written communication that’s professional and upholds the school’s vision and values

• Proof-read and quality assure outgoing communication to ensure it’s of the highest standard

• Support the Headteacher to use Microsoft applications (e.g. Word, Excel, PowerPoint)

Other areas of responsibility

• Read and follow the relevant school policies

• Undertake training required to develop in the role

• Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy

• Contribute to the safety of children and young people and protect them from harm

• Provide administrative support for the wider senior leadership team when required

• Maintain a high degree of confidentiality with regard to issues concerning members of staff and students. Respond with tact, sensitivity and awareness to students and parents in relation to duties undertaken

Safeguarding

• To ensure that all students have a safe environment in which they can learn, reporting any concern about the environment to a member of the site team or if appropriate to one of the Designated Safeguarding Leaders

• To be aware of systems which support safeguarding and following the procedures as highlighted in the Safeguarding Policy

• To identify students who may benefit from early help as soon as possible and discuss this with one of the Designated Safeguarding Leaders

• To consider at all times what is in the best interests of the child

• To protect students from maltreatment; preventing impairment of student’s health or development; ensuring that students grow up in circumstances consistent with the provision of safe and effective care

• To take action to enable all students to have the best outcomes

Generic Responsibilities of all Rugby Free Secondary School Staff

• To continue personal development as agreed.

• To engage actively in the appraisal process.

• Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task to be undertaken may not be identified.

• Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.

• Employees are expected to adhere to the School’s agreed Code of Conduct and set an example of personal integrity and professionalism

• Ensure all tasks are carried out with due regard to Health and Safety.

• To remain confidential at all times.

• To adhere to the ethos of the school.

• To promote the agreed vision and aims of the school.

• The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

• This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title

• This job description does not form part of the contract of employment. The job description will be reviewed at least once a year and it may be subjected to modification or amendment at any time after consultation with the holder of the post.

If you feel that you could bring further impetus to our drive to improve the provision for our students and have the necessary energy, enthusiasm, and sense of humour to take us forward in this exciting curriculum area then please get in touch.

To arrange a visit to school or for an informal discussion with the Director of Learning, please call Vanessa Sorzano-Ince, LT2 Trust Administrator, on 01788 222060 or email; vsorzano-ince@learningleading.org

Closing date for applications: Sunday 5th June 2022

Interview date: w/c 6th June 2022

Learning Today, Leading Tomorrow (LT2) is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. LT2 is always happy to receive speculative applications from excellent teachers and support staff.

The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title. We reserve the right to withdraw this vacancy at any time.