Part Time Office Administrator

☞ Purple Placements LTD

View: 108

Update day: 11-06-2024

Location: Abingdon South East

Category: Administrative / Clerical / Assistant Part-time

Industry: Information Technology Services Computer Software Staffing Recruiting

Position: Entry level

Job type: Part-time

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Job content

Job Title: Office Administrator
A vacancy has arisen within our business in Abingdon for an office administrator to join busy team assisting with day to day administration and operational functions.

Job Purpose

Previous experience in a similar role is essential.

This a vital role to ensure smooth running of our offices. Organise and coordinate administration duties and office procedures along with fleet management. Provide administrative support for Finance/HR and Operations. Manage the day to day running of the office. We need somebody with a proactive approach and can-do attitude to be able to succeed in this role.

This role will be directly reporting to the Director of the business.

Duties And Responsibilities

  • First point of contact, both on the phone and face to face.
  • Enable the smooth running of our offices (UK, Ireland, and Netherlands), ensuring all equipment is serviced and safe, arranging repairs where needed.
  • Facilitate Health and Safety needs, working with an external support company, to ensure the general safety of all staff.
  • General administration, minute taking, diary entry, ordering office supplies.
  • Assist with travel bookings company wide.
  • Assist Human Resource function, working with an external support company.
  • Day to day management of a fleet of 25 vehicles, assisting with maintenance and insurance needs.
  • Provide cover for departmental colleagues and administrators as required.
  • Any other duties that may be required from time to time for the smooth running of the business.

    • The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessary by your changing role within the organisation and the overall business objectives of the organisation.

    Essential

    Experience, Knowledge and Skills Required:
    • Relevant administration experience.
    • Excellent numeracy and literacy ability.
    • Knowledge of a broad range of IT packages including a good proficiency in Microsoft Excel, Word, and PowerPoint.
    • Excellent interpersonal and communication (both written and verbal) skills.
    • Excellent administrative and customer service skills.
    • Effective problem-solving skills.

    Desirable
    • IT literacy at a high proficiency level.
    • Ability to make decisions in other team members absence.
    • Knowledge of HR and Health & Safety requirements.

    Personal Qualities
    • Articulate and able to communicate professionally with colleagues at all levels, both internally and externally.
    • Ability to work as part of a team and support colleagues.
    • Ability to cope with a demanding workload.
    • Prepared to take and implement decisions and accept responsibility for own actions.
    • Self-motivated showing discretion to maintain confidentiality.
    • Personable, positive, and resilient.
    • Strong work ethic.
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    Deadline: 26-07-2024

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