Parish Secretary - Bedlington, St Bede's

Job content

Job description

The Diocese of Hexham and Newcastle is looking for a part time (10 hours per week) Parish Secretary to assist with parish administration.

What will your duties and responsibilities be?

· Maintaining and administering book-keeping records on a weekly basis

· Preparing the Annual Financial Return

· Maintaining the Gift Aid Scheme for the Parish and fulfilling all record keeping and returns to the Diocesan Finance Office

· Paying invoices

· Administer Mass intentions.

· Prepare the Mass schedule and materials for the bulletin each week.

· Produce documents and reports and maintain the filing and record system.

· General typing using current computer applications.

· Photocopying and collation of documents and reports.

· Producing publicity materials, fliers and newsletters.

· Prepare rotas for various duties.

· Respond to enquiries by telephone, e-mail or written correspondence.

· Deal with callers to the door.

· Respond to all enquiries for certificates of baptism etc.

· Take and record details pertaining to baptisms, marriages and funerals.

· Arranging bookings for church hall, SLAs and invoices

· Undertake other reasonable duties by request of the Parish Priest.

What skills and experience do you need to apply?

You must have:

· Experience in general office management and administrative procedures

· Excellent and up-to-date IT skills, including Microsoft Outlook, Word, Excel and Desktop Publishing

· Experience of updating websites and social media channels

· A good level of general education, including GCSE A*-C in English and Maths or equivalent

· A good grasp of English grammar, accuracy and a high level of attention to detail

· Excellent customer service skills with experience of dealing with sensitive situations

· A professional approach with excellent interpersonal skills with the ability to develop good working relationships

· Good organisational skills and excellent planning skills

· Experience of co-ordinating diaries and people in a work environment

· Ability to work with complete confidentiality and integrity, adhering to all internal procedures

· A sense of humour

· To be self-motivated with a good sense of responsibility with the ability to work independently with minimum supervision

· Conscientious and loyal to the aims and objectives of the Diocese, having regard at all times to its Catholic character

Benefits

· 22 days holiday per year plus statutory holidays (pro rata) increasing to 27 days after five years’ service

· Employer matched pension scheme (up to 7.5%)

How can you apply?

To apply, please respond to this advertisement enclosing:

· A letter of application saying why you want to work with us and what you’d bring to the role, with examples of how your skills and experience would enable you to fulfil your duties and responsibilities

· A CV, including the names of two people we may approach for professional references

Critical dates:

Deadline for applications: 5 July 2021

This appointment will be subject to:

· Two satisfactory professional references

· The successful completion of a probationary period of six months

Job Types: Part-time, Permanent

Pay: £5,309.20 per year

Job Types: Part-time, Permanent

Salary: £5,309.20 per year

Schedule:

• Monday to Friday

COVID-19 considerations:
The office is Covid secure

Work remotely:

• No