PA to Group Chief People Officer

☞ Markerstudy

View: 107

Update day: 28-05-2024

Location: Royal Tunbridge Wells South East

Category: Administrative / Clerical / Assistant

Industry: Insurance

Job type: Full-time, Permanent

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Job content

Overview:
To provide effective personal administration to the Group Chief People officer in order for her to maximise her time as efficiently as possible. To be successful in the role you will need to have the ability to liaise with clients to ensure a professional approach in every instance to promote the image of the Group.

Responsibilities:
  • Ensure smooth running of diary and email system
  • Coordinate internal and external meeting requirements
  • Organise and maximise Manager’s time
  • Coordinate meetings, produce and circulate necessary documentation in a timely manner to attendees
  • To take responsibility for all data analytics needed
  • Take minutes of meetings where required and circulate in a timely fashion, ensuring accuracy of information provided
  • To support with all elements of technical project work whilst maintaining the highest discretion
  • Planning of travel arrangements, booking of hotels, restaurants etc
  • Coordinate internal and external written communications as and when required. Ensure accuracy and observe deadlines
  • Travel to other offices within the group as and when required
  • To oversee and undertake project work as identified by Group Chief People Officer
  • To initiate, update and maintain information databases as required
  • To provide support for Meeting rooms, greeting guests, providing refreshments, preparing and clearing meeting rooms
  • To be flexible and provide support to all areas of the business

Qualifications:
  • Advanced knowledge in Word, Excel, Powerpoint and other relevant packages with fast and accurate typing skills, and a high level of grammar, spelling and punctuation
  • Experience of working with data analytics and producing reports accordingly
  • Experience of working within the constraints of NDA is essential
  • Experience within an HR function is desirable but not essential
  • Good communication skills (verbal and written)
  • Ability to minute meetings, organise own workload, influence and negotiate, plan and co-ordinate events and pre-empt support requirements
  • Always show discretion
  • Flexible can-do attitude
  • Loyal
  • Knack of liaising with a wide range of employees at all levels in order to get things done
  • Capacity to juggle conflicting priorities and demands
  • Good interpersonal skills
  • Ability to work as part of a team and on own initiative
  • Excellent organisational skills with the ability to prioritise work
  • Attention to detail
  • Confidence to delegate upwards
  • Pro active
  • Efficient
  • Self-motivated
  • Calm under pressure
  • Attention to detail
  • ability to work in an agile environment
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Deadline: 12-07-2024

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