PA / Office Manager TRU

Purpose of the role

• Supporting the W1/W2A Project Alliance Team, key communicator for the Project Director/Senior Leadership Team and taking ownership on administrative duties.

What will this role involve

• Coordinate all agendas for specific meetings as part of the Business Cycle, collate key information.
• Service meetings including minute taking and actions
• Coordinate projects or specific work packages related to People, Change management and Business & Process Improvement
• Taking ownership of project specific Administrative duties.
• Coordinate travel logistics including trains, flights and accommodation for Senior Managers as appropriate
• Maintain systems and proactively follow up to keep trackers updated
• Proactively manipulate systems and spreadsheets; run reports as required
• Coordinate internal and external meetings including room booking, arranging agendas, preparing papers, ordering catering
• Use the SAP finance system for invoice processing
• Undertake People & Process support projects as assigned
• Assist in the delivery of client services as appropriate
• Proactive decision making within the confines of the responsibilities
• Diary support for Senior Managers as appropriate
• Handle confidential information with discretion
• To present a professional image to all staff within Amey as well as external contacts
• Take Main Lead within the Gorton Road office, creating a professional environment.
• Act as a key liaison person for the project Team
• Disseminate information to other team members to ensure delivery
• Assist P&P with Datascope enrolment. Fatigue management.

What are we looking for

Essential Skills, Qualifications and Training:

• Project Co-ordination experience
• Highly competent levels of IT skills (Microsoft Office, Outlook, Excel, Word, PowerPoint)
• Excellent organisational and planning skills
• High level of GCSE (or equivalent) or experience in similar/same role •
• Proven ability to manipulate systems and databases
• Excellent verbal and written communication
• Able to develop and maintain good working relationships at all levels
• Excellent customer liaison skills

Desirable Skills, Qualifications and Training:

• Competent in the use of SAP for invoicing
• Experience of resourcing, recruitment and selection support
• Relevant business support qualification

About Amey

We’re all originals here and our individuality is an asset. We have unique backgrounds and personalities, which means we all bring different ideas to the table. But we do have one thing in common: we all take personal pride in our public service. With every drop of water and spark of electricity we supply, with every bolt we tighten and with every guiding golden nugget of advice, we better manage the services that we all use and rely on every day, ensuring every household in Britain benefits from our work.
Amey is one of the top five support services suppliers in the UK. We employ 16,000 people, have a turnover of £2.1bn and a strong forward order-book. Every household in Britain benefits from the work we do. We maintain the UK’s road and rail infrastructure, keep schools safe and clean, manage the UK’s defence estate, safely escort prisoners and keep prisons and courts secure. We also collect and process waste, as well as deliver utilities services. All of this is underpinned by our leading consulting capabilities which uses engineering design and data analytics to better manage the services we all use and rely on
As one of us, you can really be you because your individuality is an asset. You’re surrounded by a team of people who want you to grow and embrace new challenges. People who care about your job satisfaction as well as your wellbeing. There’ll be experiences as original as you are, in a career that can feel like many rolled into one. You’ll be stretched but always supported. Whether it’s working on the biggest bridge in the country, learning to get to grips with the latest technology, or just working with a great group of people every day, you’ll find what gets you out of bed in the morning at Amey.

About TRU West
The Transpennine Route is a major transport artery for the UK and for the communities and economies across the north of England. It runs for 76 miles between Manchester, Leeds, York, Selby and onto Humberside. It’s a hugely popular route and passenger numbers have doubled over the past 25 years. Millions of people that work, study and live alongside the railway depend on it every year.
The Transpennine Route Upgrade (TRU) is a multi-billion pound investment programme that will deliver a high performing, reliable railway for passengers with more seats, more trains and faster journeys between Manchester and York via Huddersfield and Leeds. It is the biggest railway transformation the north has seen since the Victorian era.
TRU is made up of three programmes: West of Leeds, Leeds Central and East of Leeds. The West of Leeds Alliance (TRU West) is responsible for the transformation of the railway between Manchester and Leeds.
Acting as one team, the TRU West Alliance will put passengers first and deliver a positive outcome for all involved: for the team, which will gain unparalleled experience; for people that live, work and study along the railway; for Network Rail’s customers and stakeholders; for the public purse and ultimately, for the North of England. In this way, the TRU West Alliance will not only deliver present benefit but also leave a lasting, sustainable legacy.