Operations Administrator

Job content

We have a fantastic new job opportunity for an Operations Administrator who has a keen eye for detail and excellent organisational, administrative, time-management, customer service, communication, planning and coordination skills.

Working as the Ops Admin, you will be responsible for supporting the Production, Repairs and Stores team with all aspects of repairs planning, data entry and general administration to ensure the smooth running of key parts of the business.

As a successful candidate you will be highly organised with the ability to liaise with Department Managers to plan, schedule and coordinate repair work for the business, along with interrogating the inventory management system to retrieve data and formulate reports.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

General duties

· General office administration including typing, copying, minute taking and filing as required by the directors and managers.

· Booking and managing any company events throughout the year

· Answering and forwarding telephone calls, including taking messages

· Meet and greet guests, contractors and drivers, ensuring they are directed to the appropriate place

· Checking invoices and passing to relevant department

· Interrogating inventory management system to produce reports and analyse data

· Data entry into inventory management system

· Pairing up delivery notes to invoices to aid logistics department

Planning

· Taking repairs queries, ensuring customers are responded to swiftly

· Working with repair and logistics teams to price up and quote customers

· Planning the repair shop to ensure work is allocated within realistic hours

· Keeping customers updated as repair work progresses through the business

· Arranging deliveries and collections of units for repair

· Invoicing customers for work completed

Helping the production planner in the below areas:

· Updating of production boards

· Tracking maintenance of lorry and cab unit and making service bookings as required

· Compiling WIP reports to send to finance

CANDIDATE REQUIREMENTS

You will need the following skills and experience:

• Previous administration
• Confident communicator with great interpersonal skills
• A keen eye for detail is critical
• Excellent time management and organisational skills
• Strong IT skills to include Microsoft Word and Excel. Confident in learning new systems
• Professional at all times with good written and verbal communication skills
• Planning experience is desirable

Job Types: Full-time, Permanent

Salary: £10.42 per hour

Benefits:

• Cycle to work scheme
• Free parking
• On-site parking

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Scunthorpe: reliably commute or plan to relocate before starting work (required)

Work Location: In person