Office Manager

Job content

We are Dalkia a facilities maintenance company. We have a great opportunity for a permanent, full time Office Manager, to be based in our corporate office in Sunderland.

Hours of Work

• Monday to Friday, 37.5hours per week

The Role

• Manage the Facilities Management Plan for the Alexander site and any satellite locations which fall under the management responsibility of the EDF team
• Ensure there is a security plan for all locations which fall under the management responsibility of the EDF team
• Ensure effective arrangements are in place of the management of waste which encourage minisuction, reuse and recycling – working closely with the Environment & Consents Lead
• Ensure that all public spaces and meetings rooms are functional, easy to use and welcoming
• Ensure consumables required for the Alexander office are available including catering, stationary, and all other supplies needed to run the office.
• Set up and manage catering contracts to use for team events and meetings with external visitors
• Coordinate the planning of all EDF team training to ensure that the timing of training works with operational priorities
• Develop, own and manage the Visitor Management process
• Ensure high welcoming standards and attention to detail is adhered to when processing bookings/welcoming delegates.
• Use and maintain the booking system to plan ahead as well as ensure that all active booking have accurate and complete details.
• Ensure all data is captured and entered in a timely manner and that all requirements are accurately entered.
• Logging details of guests to site.
• Work closely with the Commercial & Procurement Lead to ensure there is an efficient process to requisition work and to manage budgets.
• Arrange team meetings as advised by the Site EDF Lead Manager and ensure their smooth and efficient running
• Own and develop the document management system for the client EDF- Renewable team
• Act as an interface with EDF-Renewables IT team
• Provide administrative support to the Alexander House team
• Support with the raising of purchase requisitions and invoice processing for the client EDF renewables team

Benefits

• 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
• Life Assurance
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Access to wellbeing programmes
• Company Sick Pay
• Employee Referral bonus with generous bonuses for ‘referring a friend’
• The opportunity to use one working day per year volunteering to help the local community
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters
• Smartphone/ Tablet, uniform

We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we’re happy to discuss that with you. Please contact our talent acquisition team in confidence.

Job Types: Full-time, Permanent

Salary: £27,000.00 per year

Benefits:

• Additional leave
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Private medical insurance
• Referral programme
• Sick pay
• Store discount

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Sunderland: reliably commute or plan to relocate before starting work (required)

Work Location: In person