Office Manager/Bookkeeper

Job content

Full details and an application form are available from https://www.ageuk.org.uk/bury/about-us/work-for-us/

JOB DESCRIPTION

Job Title: Office Manager / Bookkeeper

Job Location: The Jubilee Centre, Mosley Avenue, Bury, BL9 6NJ

Responsible to: Chief Officer, Age UK Bury

Responsible for: Administrative Assistant and Receptionist.

Hours of Work: 35 hours Monday to Friday, 9.15 to 4.45.

(Consideration will be given if a candidate wishes to work 4 days in which case, wage and leave would be pro-rata.)

Salary: £25,000 / year & contribution to pension.

Leave: 23 days per year, plus bank holidays & 1 “compulsory day off”

(This a day set by the Executive Committee and is normally
Christmas Eve). One extra day after five years.

Contract: Permanent, subject to 6 months probationary period.

JOB SUMMARY To lead on the management of the charity’s finances and office administration.

KEY TASKS AND RESPONSIBILITIES

Office Management

Be in charge of the smooth running of all financial and administrative systems.

Oversee the charity’s budgets, income and expenditure, contracts, insurance, supplies, repairs, maintenance, and equipment.

Maintain office policies and manage health and safety procedures.

• Take minutes of Executive and sub-committee meetings and prepare agenda with the Chief Officer.
• Oversee the management of data, fulfilling the requirement of GDPR.
• Plan meetings and events.
• Liaise with contractors carrying out repairs to property.
• Administration for new starters and leavers
• Maintain accurate and up to date staff records
• Maintain Age UK Bury’s main email for incoming enquiries Finance
• Record financial transactions, produce profit and loss statements and balance sheets using the XERO accounting program.
• Oversee the payment of bills and ensure that invoices issued by the charity are paid.
• Support the Treasurer and Chief Officer in the preparation of reports and budgets.
• Oversee the management of petty cash.
• Send and record Invoices for grants and contracts
• Administration of the Workplace Pension
• Administration for staff salaries including reporting to Payroll regarding staff hours and payment of PAYE
• Administration for the Age UK Bury 100 Club (small local lottery)
• Administration, claims and reporting for Retail Gift Aid (claimed on shop sales)
• Administration, claims and reporting for Gift Aid to be claimed on eligible cash donations. Prepare information for auditors.
• Filing historical records and retrieving necessary documents as needed for others.

Jubilee Centre

• To co-ordinate the activities at the centre, liaise with tutors, produce an updated timetable and to identify opportunities to increase activities at the centre.

General

• Assist with the promotion and publicity of the charity’s work
• Support staff managers with administration when the need arises and help record monitoring outputs and outcomes to demonstrate the impact of the work.
• Lead on the administration and organisation of the Charity Quality Standards.
• Assist the Chief Officer with funding applications.
• Collaborate with staff and volunteers in other departments. occasionally taking on responsibilities outside of your role.
• Fill in for other staff members during holiday & sickness.
• Attend supervision sessions and staff meetings.
• Carry out other duties relevant to this role to support the work and the aims of the charity, as prescribed by the Chief Officer or Chair.
• Undertake personal training as required.

Job Types: Full-time, Permanent

Salary: From £25,000.00 per year

Benefits:

• On-site parking

Schedule:

• Day shift
• Monday to Friday

Work Location: One location

Application deadline: 20/01/2023
Reference ID: OMB 3