Office Administrator

☞ Phoenix Health & Safety

View: 106

Update day: 07-05-2024

Location: Cannock West Midlands

Category: Administrative / Clerical / Assistant

Industry: Professional Training & Coaching

Position: Entry level

Job type: Full-time

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Job content

Introduction

Phoenix Health & Safety is one of the leading providers of health and safety training in the UK and South Africa. We provide classroom, e-learning and in-house training to individuals and businesses across every sector of the economies that we operate in.

Established in 2005, we are privately owned with a supportive Venture Capital partner. We have an ambitious but achievable growth plan for the next three years, that will see us expand our operations across Africa and the Middle East.

If you’re an experienced administrator, with a positive can-do attitude and interested in joining a busy team within a trailblazing company, then we’re the company for you!

Job Purpose

This new role will deliver vital administrative support to the Executive Assistant to the Chief Executive Officer, and the wider Management Team, aiding the smooth running of the department and supporting the business into its next growth phase.

Key Responsibilities

Whilst this will be a varied role, with demands from all areas of the business; the core of the role will involve:
  • Providing confidential administrative support to the EA and to the wider Management Team
  • Managing basic day to day HR tasks such as tracking staff reviews, and processing annual leave requests
  • Dealing with basic IT issues and tasks, such as raising purchase orders for equipment and liaising with the relevant support agents when issues arise
  • Document control and formatting of health and safety training materials and client consultancy reports
  • Providing holiday cover to the Scheduling Manager
  • Assisting with new system integrations and projects.
Competencies Required
  • Your background will be that of an office administrator or similar role, and you should be able to demonstrate working at a level where confidentiality is critical
  • You will have reached, as a minimum, an intermediate skill level in Microsoft Outlook, Word, PowerPoint and Excel
  • You’ll possess exceptional written and oral communication skills
  • Your attention to detail and organisational skills will be impeccable
  • You will be able to prioritise and multi-task effectively
  • You’ll have a proactive and common sense approach
  • The role also requires you to have oodles of positivity, a can-do attitude, with genuine pride in delivering a quality service.
Essential
  • 2 years in an administrative type role
  • Intermediate to advanced knowledge of Microsoft Outlook, Word, PowerPoint & Excel
  • A positive disposition
  • Bucket loads of common sense.
Desirable
  • HR-related administration experience
  • An understanding of IT support services
  • Scheduling experience
  • Familiar with SharePoint, Dropbox and/or Google Drive
  • Health & Safety qualification knowledge.
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Deadline: 21-06-2024

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