Office Administrator

Job content

As we continue to grow and develop our unique caring model we have a new position for an Office Administration position within QME Care based a specialist purpose built dementia care unit and residential setting in the Kelso, Scottish Borders.

We are a value driven, not for profit charity dedicated to non institutional ways of enabling and supporting our residents to live their lives to the full in a residential nursing setting. Winner of care home of the year and hold ISO Accreditation recognised for our unique dedicated approach to our staff wellbeing and quality assurance for our services innovative adaptable approach to meet the changing needs of our residents.

Our values are Compassion, Commitment, Collaboration, Innovation, Integration, Accountability.

24 hours per week, the service operates a 7 day service through rota, this will include weekends, Annual Leave Cover and Sickness Cover.

Working within our main office environment to support our caring and support teams in their daily administration tasks. This role varies from day to day and will include tasks such as telephone and email communications with relatives and health professionals. General Office tasks to support the smooth daily running of our houses while having an eye for detail include but are not limited to -

• audio and copy type
• write letters
• deal with telephone and email enquiries, using an email system (e.g. Microsoft Outlook)
• photocopy and print various documents, sometimes on behalf of other colleagues
• organise and store paperwork, documents and computer-based information
• create and maintain filing and other office systems
• keep diaries and arrange appointments
• schedule and attend meetings, create agendas and take minutes
• book meeting rooms and conference facilities
• liaise with staff in other departments and with external contacts
• order and maintain stationery and equipment

IT experience is essential.

A working knowledge of Microsoft Office software including Excel, Word & Outlook is essential.

A high level of professionalism and confidentiality is required for this role, as well as the ability to work under pressure in a busy office.

We are looking for someone who is compassionate, hard working and a team player.

If you would like to join our team, please submit your CV/Application online.

. We offer full training and continual development opportunities

. 6 weeks holiday, increasing to 7 weeks after 5 years service

. 5% employer pension contribution

. Double time for the festive days and New Year

Interviews will be on a rolling basis as applications are submitted.

Job Type: Part-time

Pay: £12.04 per hour

Benefits:

• Company pension
• Discounted or free food
• Free parking
• On-site parking

Schedule:

• Day shift
• Holidays
• Monday to Friday
• Weekend availability

Work Location: In person

Application deadline: 10/05/2024