Office Administrator

☞ Quattro Plant Ltd

View: 107

Update day: 28-05-2024

Location: Dumfries Scotland

Category: Administrative / Clerical / Assistant

Industry: Construction

Position: Entry level

Job type: Full-time

Salary: £25,000 - £25,000

Loading ...

Job content

Quattro Plant Limited are looking to recruit an Administrator to support our Lockerbie Depot. The successful candidate will be responsible for the performance of day-to-day office tasks associated with the running of the depot as well as supporting the Depot Manager and office staff.

The main responsibilities are as follows:

  • Acting as the first point of contact for all clients and employees.
  • Answering a high volume of telephone calls in a professional manner
  • Preparing payroll for operational staff.
  • Completing administrative duties and responding to queries within agreed timescales, identifying the best course of action.
  • Organising and collating timesheets.
  • Dispatching costing sheets, timesheets & orders for authorisation.
  • Responsible for the organisation and management of the invoicing process.
  • Generating costing/running sheets for both midweek & weekends.
  • Checking the midweek schedule against future orders.
  • Data entry onto in house Syrinx system: Confirming contracts on hire, entering new orders, entering machine and attachment numbers.
  • Maintaining the company database and files to ensure data is kept up to date and accurate.
  • Supporting the compliance of company policies and procedures relating to health and safety and environmental management.
  • Interrogating data in syrinx to deal with customer queries

Essential Skills

  • Able to perform all duties in a polite, efficient, professional and courteous manner
  • Excellent verbal, numerical and written skills
  • Excellent IT skills, fully skilled in Microsoft Office suite (Word, Excel, Outlook, Powerpoint)
  • Be familiar with and understand how to interrogate in house systems
  • Excellent telephone manner and ability to handle high call volumes efficiently
  • Confident and resourceful when dealing with customers and their requests
  • Good attention to detail with a tenacious approach
  • Able to manage priorities and deliver on time
Loading ...
Loading ...

Deadline: 12-07-2024

Click to apply for free candidate

Apply

Report job
Loading ...
Loading ...

SIMILAR JOBS

Loading ...