Lettings Property Manager Administrator

Job content

Lettings Property Management Administrator

Full-time. Permanent.

Our clients are looking to recruit a highly proficient dynamic individual to join their successful Lettings team, working at the high end of the property market providing quality homes across the North East of England. They are committed to providing the highest levels of service and expertise in their field as well as professionalism to all their clients. The individual must be able to work within a small team managing a portfolio of rented accommodation around 100 properties and providing support to the Regional Lettings Manager/Valuer, must be able to multitask and work to tight deadlines and produce high quality of work under pressure.

The role

Managing and maintaining a portfolio of managed rented stock covering a wide geographical area in the North East of England/ Northumberland region

Utilising in house property management system to record information, create new property files and to diarise and arrange legal certificates when they become due

Arranging maintenance issues between landlords, tenants and contractors

Utilising online systems to record/submit tenants applications to outside referencing agency and follow ups

Preparation of tenancy paperwork and all legal documentation for signature via remote access

Undertaking property visits for routine inspections and liaising with landlords on any repairs/dilapidations

Updating utility companies of tenancy change over

Arranging and outsourcing inventories and check out inspections

Registering and returning of damage deposits and all associated paperwork to landlords and tenants

Negotiating on tenancy renewals between landlords and tenants as well as associated paperwork

Utilising Property Management software to process rent payments from tenants to pass to landlords and producing and sending landlord statements as well as contractor payments.

HMRC landlord tax reporting , quarterly and yearly utilising in house PM software.

Monitoring tenants rent payments and chasing up of any rent arrears

Working closely with the accounts department on money handling, rents and contractor payments

Serving of legal documentation where required for possession of properties which requires understanding of complex legislative law surrounding official notices

General office day to day administration

The above is not an exhaustive list of duties and a working day can command a diverse range of tasks as and when they happen.

Hours : 9.00 am to 5.30 pm Monday to Friday also every other Saturday 9.00 am to 4 pm with a day off in lieu mid-week.

Must possess a full clean driver’s licence and have use of your own vehicle for property inspection visits.

The ideal candidate with already come from an estate agency background and must possess or working towards Arla Accreditation level 3 in Residential Letting and Property Management

Job Types: Full-time, Permanent

Salary: £22,000.00-£24,000.00 per year

Benefits:

• Company pension

Experience:

• Lettings and Property Management: 2 years (required)
• ARLA Qualification: 1 year (required)

Licence/Certification:

• Driving Licence (required)

Work Location: One location

Reference ID: 50811