Legal Secretary

☞ Douglas Scott Legal Recruitment

View: 102

Update day: 13-05-2024

Location: Leeds Yorkshire and the Humber

Category: Legal / Contracts

Industry:

Job type: Permanent

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Job content

Legal Secretary
Leeds
Hybrid
Top50

A Legal Secretary is required to join a Global Law Firm based in Leeds in their Responsible Business team.

This is a rare and exciting opportunity to join one of the World’s most prestigious Law Firms. At this firm career opportunities are exceptional, you will be working with some of the best Lawyers in the industry and gain exposure to the highest quality legal work.

The firm has a unique approach to their legal secretarial function - ’the hub’ (a model encouraging true teamwork). This approach allows you to stretch and develop your skills ensuring you are given interesting work at an appropriate level whilst making sure you are not over-burdened. You still have contact with clients and partners but you will collaborate and work with a wider range of people in the department than in a traditional secretarial model.

MAIN DUTIES AND RESPONSIBILITIES

Working collaboratively with the rest of the team, to deliver and provide exceptional secretarial support by:
  • Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency
  • Proactively managing workflow from the team inbox and completing tasks in priority order
  • Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
  • Managing fee earner expectations in terms of deadlines and status of tasks undertaken
  • Utilises skill in influencing stakeholders
  • Programme support including hosting and organising sessions etc.
  • Organisation of internships liaising with the relevant onboarding team.
  • Supporting the recruitment of fellows and scholars for the Head Start and Global Scholarships Programme.
  • Being the point of contact for pro bono clinics, networking with various NGO’s and internal colleagues.
  • Assisting with asylum and refugee applications, directing them to the correct lawyer.
  • Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving.
  • Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
  • Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice
  • Recording non billable time for fee earners
  • Understanding the client matter opening, client reporting and client balances processes
  • Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
  • Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool)
  • Providing administrative support to fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
  • Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

The ideal candidate:

  • Experience as a legal secretary
  • Have a strong working knowledge of WorkSite and Bighand or similar tools
  • IT literate with high level of proficiency in Microsoft Office suite
  • Excellent diary management
  • Exemplary document management and filing
  • Excellent organisation and prioritisation skills

This is a rare and exciting opportunity to join one of the World’s most prestigious law firms based in Leeds. If you are interested in this role and have the necessary skills and experience, please send your CV to georgia@douglas-scott.co.uk for immediate consideration.
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Deadline: 27-06-2024

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