Human Resources Administrator

Job content

HR Administrator @ our Cramlington Office

Daikin Applied (UK) Ltd, (formerly McQuay UK Ltd) is the market leader in energy efficient AHU and chiller products and servicing. Daikin Applied (UK) Ltd manufactures and supplies world leading applied products for the HVAC community including a comprehensive range of chillers, AHU systems, fan coils and an after sales service of full life cycle care, providing our clients with a total solution.

Summary

To work with the HR team to assist in general HR functions as well as carrying out general day to day administrative duties and provide support to others departments within the business as and when required.

Main Responsibilities

• Provides support in Human Resources and will work closely with the HR Assistant when necessary for the following: -

Ÿ Training - help with the booking and collating of documentation and certificates for all company training and update training system on a regularly basis.

Ÿ Daily update of HR database which will include managing time and attendance, e.g. clock times, timesheets, holiday and sickness absence which includes uploading of all relevant employee records. Monitor the absence line to log employee absence then inform HR Team and Managers.

Ÿ New Starter Inductions to help manage our recruitment of new employee will carry out the HR New Starters Induction to go through a presentation, walk around and HR systems etc.

• Assist the HR Team and attend meetings when necessary to take notes etc. in a confidential capacity.

• Work closely with the HR Assistant and help manage the company Better Health @ Work programme, to be trained as a Health Advocate and run campaigns and manage wellbeing events.

• Help maintain Occupational Health appointments with our Occ Provider and inform employees of appointments and manage the Occ Health diary.

• Help with administration of Company Cars to record and monitor mileage and licence checks on a rolling basis.

• Answers telephones via the automated system routeing callers, takes messages and provides routine and specific information to clients, customers and sales offices.

• Produce correspondence and documents, and maintain presentations, spreadsheets and databases, if and when required.

• Responsible for distributing correspondence and other material to department staff and organises incoming and outgoing mail and couriers where necessary.

• Orders and maintains office supplies and company workwear as necessary i.e. general stationery, printing, binders, safety boots etc.

• Supports visiting staff from other branch locations and customer/client visits as and when required.

• Assists from time to time with company travel arrangements, using the internet to book flights, trains, hotels, etc. where necessary. Also may be required to assist in booking conference facilities and arranging refreshments and manage stock levels as well arrange catering where necessary

• Other related duties as assigned or requested.

Skills/Competencies

• Ability to communicate effectively at all levels, using initiative where necessary and be pro-active

• Confident and ability to work flexibly against changing priorities and demands

• Confident using Microsoft Office, especially Teams, Word Excel

• Experience in the HR/ERP System would be beneficial

Qualifications/Experience

• Previous experience of work in a demanding fast-paced office environment is essential

• Minimum GCSE level qualification

• Office / Business Administration Qualification an advantage

If you feel you have the above qualifications and abilities and would like the opportunity to join Daikin Applied (UK) Ltd, applications with full C.V. should be submitted to the HR department before Friday 16th July 2021.

Applications in writing to: Human Resources Department

Daikin Applied (UK) Ltd

Bassington Lane, Cramlington

Northumberland, NE23 8AF

Email: Human.Resources@daikinapplied.uk

Daikin Applied (UK) are an Equal Opportunity company and are committed to providing equality of opportunity in all areas of dealing with staff, whether in recruitment and selection, promotion or training and development.