HR & Payroll Officer/Coordinator

Launched in 2017, the Coalition for Epidemic Preparedness Innovations (CEPI) is an international coalition of governments, academic, philanthropic, private, public, and intergovernmental institutions whose vision is to create a world in which epidemics and pandemics are no longer a threat to humanity. Our mission is to accelerate the development of vaccines and other biologic countermeasures against epidemic and pandemic threats so they can be accessible to all people in need. CEPI played a central role in the global response to COVID-19, creating the world’s largest portfolio of COVID-19 vaccines – seven of which are approved for global or domestic use - and co-leading COVAX, the global initiative to support equitable access which supported the delivery of over 2bn vaccine doses globally. CEPI has CEPI has contributed to a number of scientific breakthroughs in vaccine development against other infectious diseases, including the first ever licensed Chikungunya vaccine and the first Nipah and Lassa virus vaccines into Phase 1 trials.

As COVID-19 has demonstrated, emerging infectious diseases represent an existential threat to our way of life. COVID-19 is not the first pandemic of the 21st century, and unless we act now, we can be sure that it will not be the last. Unlike some of the other big threats that humanity faces, we have the tools to systematically reduce and even eliminate the risk of future pandemics. It is vital that we capitalise on the rare alignment of political will, practical experience, and technical and scientific progress emerging from the pandemic to prevent such devastation happening again. CEPI’s five-year plan for 2022-2026 – known as CEPI 2.0 - aims to dramatically reduce or even eliminate the future risk of pandemics and epidemics. Central to the plan is CEPI’s goal to accelerate the time taken to develop safe, effective, globally accessible vaccines against new threats to just 100 days. Achieving this ‘100 Days Mission’, which has been embraced by the G7 and G20, would give the world a fighting chance of containing a future outbreak before it can spread to become a global pandemic, potentially averting millions of deaths and trillions of dollars in economic damage.

CEPI is a not-for-profit association under Norwegian Law and has offices in Oslo (HQ), London, and Washington DC.

In CEPI we strive for diverse thinking, and we want a diverse pool of candidates for all our vacancies. We work for an inclusive working environment where each employee can contribute and grow.

More details about CEPI and our mission can be found on our website: www.cepi.net

CEPI is looking for a HR & Payroll Officer / Coordinator to provide Maternity Leave cover from July 2024 for 12 months. The primary objective of this role will be to manage CEPI’s UK payroll and benefits. In addition, the role will work closely with the wider Global HR team to assist with other HR Operations activities and act as a first point of contact for UK employees, payroll provider, benefit providers and finance. Activities will include onboarding and offboarding, relocation and visas, advising UK employees on HRIS, benefit and payroll queries, system and file administration, coordination of pension, insurance, and benefits, audits, forecasting and year-end activities.

• Coordinating CEPI UK’s monthly payroll – checking all regular items and managing all changes and ensuring the payroll is submitted to the payroll provider for processing in a timely manner
• Working with the payroll provider to: manage new starters, leavers, queries, errors or issues, manage reportable tax items (expenses and benefits and allowances)
• Assisting with visas and relocation
• Working with the benefit providers to on/off board employees and developing the benefits offered
• Be the first point of contact for UK employees with HRIS, payroll and benefit queries and Maintaining records in the HR Information System and personnel files (electronic)
• Developing and maintaining the UK HR procedures and contributing to the Global HR Operations activities
• Provide administrative support related to CEPI’s learning platform and staff survey
• Contribute to the development of the HR intranet pages – maintaining UK employment and benefit information
• Other accountabilities as appropriate

• A degree in accounting, HR, business administration or similar equivalent experience
• Experience of coordinating a UK Payroll (checking salary, benefit, absence and allowance information, verifying payment amounts, responding to payslip queries)
• Work experience in similar global not-for-profits desirable
• Knowledge of UK employment tax legislation would be beneficial
• Knowledge or awareness of UK visa process and experience with relocation internationally very desirable
• Strong attention to detail
• Excellent problem-solving, organizational, interpersonal and communication skills
• Strong IT proficiency (MS Office, Accounting software, HRIS)

• This position is based in London (UK)

• Experience in the international effort on developing vaccines against emerging infectious diseases and accelerating vaccine development response to outbreaks
• The opportunity to work together with leading internal and external experts on solutions for global challenges
• A diverse and inclusive working environment

Background verification will be conducted to verify information provided in the CV and available documentation for the successful candidate.