HR & Payroll Assistant

Job content

PART TIME (20 hours per week) Worded over 3-4 days between Monday - Friday
TERM TIME ONLY (39 weeks per year - term time plus 5 days)
Payscale: Scale 2, Point 3 (£10,557)

The Principal and Governors of this highly successful, oversubscribed 11-16 college are seeking to appoint a HR & Payroll Assistant to work within the school to provide an excellent level of service to staff, students and parents/carers. This individual will contribute towards the excellent provision that is already in place across the administrative team.

We are looking for an individual who is:
Flexible and adaptable in approach to work with the ability to multi-task
Meticulous and accurate
Excellent attention to detail
Good communicator and personable
Highly organised with the ability to prioritise

Key skills & competency requirements
An understanding of payroll processes is advantageous.
Strong MS Outlook, Excel and Word skills are essential
Flexibility with hours in peak periods is essential
Experience of HR administration is desirable although not essential

Education/Qualification
Good standard of formal education
Above average literacy and numeracy
CIPD or equivalent desirable

If you would like to be considered to join Team UCC we will need:
An application form;
A letter of application, to the Principal Ben Solly, in which you should identify how your skills and experiences will enable you to succeed at UCC.

Completed applications/ further questions should be sent to Jane Kendrick (HR & Payroll
Officer) via email: kendrick_j@ucc.rutland.sch.uk

Further details about Uppingham Community College can be found on our website: www.uppinghamcollege.org.uk
Closing Date: Monday 20th November 9.00am

The College is committed to safeguarding and promoting the welfare of children and all posts are subject to DBS checks. In the interests of safer recruitment, the Trust may carry out online searches on shortlisted applicants in compliance with the guidance set out in Keeping Children Safe in Education (KCSIE). Any relevant information found with regards to a candidate’s suitability to work with children will be discussed at interview.

WELCOME FROM THE PRINCIPAL

Thank you for your interest in the HR & Payroll Assistant vacancy at Uppingham
Community College. This is a fantastic opportunity to join a successful, happy and aspirational school. At UCC we have an exceptionally talented group of professionals who work in a positive, collegiate manner to provide our students with an inspirational learning experience.

Our key values as a school community are Respect, Honesty and Kindness. Everything we do is based upon these simple core principles. We are committed to the highest standards of education and have invested in staff, facilities and resources to ensure all of our students acquire the knowledge and skills required to succeed in an ever-changing world.

We offer a broad and balanced curriculum which meets the needs of each individual and we continually focus on developing teaching and learning by focussing on educational research and investing in staff development. As teachers, leaders and as parents ourselves, we understand the importance of young people feeling safe and happy at school. We work tremendously hard to ensure the environment at UCC is welcoming, positive, safe and focussed on learning. We are relentlessly aspirational for our students and we want them to achieve the highest possible standards of academic excellence, alongside becoming amazing young adults.

As a school, we are very committed to developing our staff. I firmly believe that in order for our young people to flourish we must invest in the development of our staff so they can thrive professionally and provide an excellent education for our students. We are determined to provide a working environment for our staff in which workload is manageable, job satisfaction is high and where we are focussed on the aspects of school life that make the biggest difference in the lives of our young people.

We are a school that has excellent staff attendance and retention levels. Consequently, our staff turnover is very low and recruitment opportunities are quite rare. Therefore, this is an exciting opportunity to join a fantastic school, work within a great team and teach a superb group of young people.

Uppingham Community College is a wonderful place to learn and to work! I look forward to receiving your application.

Ben Solly
Principal

JOB DESCRIPTION - HR & PAYROLL ASSISTANT
Job purpose
To support and enhance the college HR & Payroll provision.

The postholder is responsible to the:
Principal/Governing body in all matters;
HR & Payroll Officer

Personal characteristics:
The role of any adult working in a school can be instrumental one in the lives of young people.
School staff at UCC must be role models to students and colleagues, and consistently embody the College values of
Kindness, Respect and Honesty, alongside the following key personal characteristics:

Integrity
Positivity
Self-awareness
Empathy
Resilience
The Administrative Assistant at UCC must also be: Self-motivated, Organised, Reliable and Adaptable

Generic responsibilities for this post:
UCC staff expectations:

Consistently demonstrate the UCC core values Respect, Honesty and Kindness;
Demonstrate a positive, ‘can-do’ attitude;
Through your work in the department and the wider school, contribute towards establishing the conditions in which everyone at UCC can thrive;
Take professional pride in performing all aspects of your role to a consistently high standard;
Follow all UCC policies accurately;
Keep ICT skills updated to ensure effective use of technology;
Demonstrate commitment to own professional development;
Undertake and participate in training, coaching and general guidance with/for other staff;
T he post holder may be required to perform any other reasonable tasks commensurate with the grade of the post;
The Principal may allocate additional responsibilities to this job description, in consultation with the post holder and in line with the UCC Workload and Wellbeing Charter.

Safeguarding:
To uphold the College’s Staff Code of Conduct and policies in respect of child protection and safeguarding matters

Collaborating with colleagues:
Promote a creative and collaborative working environment
Create, maintain and enhance effective relationships
Ensure a working environment which pays due regard to health and safety requirements

Specific Responsibilities for this post:
HR Administration

Process all new starters and leavers
Process all paperwork associated with employment changes and variations to contracts
Assist to create and maintain all employee personnel files, ensuring all information held in line with the Data
Protection Act
Assist to maintain the Single Central Record of safeguarding checks for staff and all other relevant persons
Assist with the recruitment process
Support the administration of annual pay reviews, surveys and HR statistics
Maintain the HR database including sick absence reporting
Support the HR & Payroll Officer with all additional HR administration and office requirements.

Payroll
Assist or process (as required) monthly payroll with the external payroll provider
Assist with entering variable overtime and expense payments
Maintain a secure and orderly electronic filing system of all payroll data
Deal with employee salary and payroll queries in the absence of the HR & Payroll Officer
Chase line managers for missing information as required.
Any other payroll duties as required

Other duties
Handle strictly confidential information with absolute discretion
Undertake a range of other duties when required to support the administrative function across the college (E.g.
Reception cover, student supervision, exam invigilation, reprographics support etc.)

Job Types: Part-time, Permanent
Part-time hours: 20 per week

Salary: From £11.79 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Oakham: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 20/11/2023