HR & Payroll Administrator Apprentice

Duties

Main responsibilities:

• Act as the first point of contact for all day to day queries and adhoc requests via telephone, email and face-to-face, both internally and externally, e.g. payroll requests, reference requests etc
• Process weekly and monthly payroll in a timely manner
• Maintain accurate payroll records, including setting up new records, amendments to pay details, updating for leavers and any other adjustments
• Prepare relevant reports for review and approval by the Management Accountant for processing of payments for salaries, PAYE and pension
• Ensure timely submission of information to HMRC
• Ensure timely processing of P45s, maternity pay, statutory sick pay and other statutory payments & deductions
• Undertake filing and file preparation tasks
• Produce regular reports as required such as payroll reports, cost, absence monitoring etc.
• Ensure that the employee digital and physical records are maintained updated and accurate
• Provide administrative support for the employee life cycle including processing joiners and leavers, creating, and updating employee system profiles and records
• Attend disciplinary/grievance hearings for notetaking purposes
• Support the HR department with the population of letters
• Co-ordinate employee starter and leaver process
• Check clocking in cards, making time/absence amendments/holiday allocation
• Monitor sickness records on a monthly basis and advise when triggers are reached
• Support the HR department with adhoc projects

• Ensure the delivery of exceptional customer service by providing professional, helpful, high quality customer service before, during, and after the customer’s requirements are met
• Drive operational excellence and continuous improvement by ensuring product quality is maintained and good working practices are adhered to.
• Adhere to the Company’s Health and Safety, Quality Management System, and Environmental guidelines and procedures and undertake any actions associated with them when required
• Ensure that reasonable care is taken to maintain yours and your colleagues’ health and safety
• Always adhere to the Company’s Policies and Procedures as communicated to you from time to time
• Provide administration support to the directors as required

Skills

• Basic understanding of PAYE and employee life cycle
• Basic understanding on ongoing legislative changes which affect payroll
• First class customer service skills
• Strong verbal and written communication skills
• Strong IT skills including Microsoft office
• Good time management skills
• Excellent numeracy and literacy skills
• Organised, logical and methodical approach
• Keen eye for detail and accuracy
• Ability to adhere to strict confidentiality
• Ability to remain pro-active and use own initiative
• Ability to work independently and as a part of a team
• Ability to prioritise effectively
• Ability to adapt to changing demands and remain flexible
• Ability to multitask
• Ability to meet strict deadlines
• Ability to remain flexible
• Ability to be tactful and diplomatic to confidential/ sensitive situations
• Foundation understanding of HR practices
• Previous experience working in an administrative or similar role

• GCSE Maths and English grades A*-C / 4-9 or equivalent

Benefits

• Discretionary monthly bonus scheme after successful completion of probationary period
• Subject to age and eligibility, salary sacrifice pension scheme
• Company paid events
• Free Employee Assistance Programme
• Free onsite parking
• Free hot drink facilities and subsidised café van
• Life assurance scheme after 1 year employment
• Full kitchen facilities, vending machines, dress down and early finish Fridays.

This is an excellent opportunity to manage the Company’s payroll activities for hourly and salaried employees and provide administrative support to HR whilst delivering a first-class customer service internally and externally.

Throughout the duration of the Apprenticeship you will be required to attend one of PETA training centres for off-the- job training. The majority of training will be completed with your employer at your place of work. You will work towards the following qualifications:

• Business Administrator Level 3

Apply for this Vacancy

To apply for this job vacancy, please complete the application form. Once we have received your application, we will be in touch to discuss next steps.