HR Operations Assistant

☞ Shoosmiths

View: 103

Update day: 23-05-2024

Location: Northampton East Midlands

Category: Human Resources

Industry: Legal Services

Position: Entry level

Job type: Full-time

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Job content

The Team

The HR Operations team sit within the HR Benefits team and are responsible for processing employment changes, ensuring these are accurate, updating changes to SAP and communicating changes to payroll.

The HR Benefits team is responsible for payroll, employee benefits and the management of HR systems and data.

The Role

The role will be responsible for processing all employment contract changes relating to the life cycle of an employment contract. You will also be expected to support the local HR Managers and Advisors with HR administration.

You will produce contract documentation together with related administration. You will update the HR system and communicate all changes to our Payroll Officer. The role will also be expected to provide support to the wider Benefits team as and when required.

Main Responsibilities

  • Processing a wide range of HR employment changes
  • Updating and maintaining the HR database (SAP)
  • Producing high quality employment documentation
  • Managing own workload against deadlines and changing priorities
  • Work tracking
  • Operational liaison with employees and line managers
  • Operational liaison with IS (Information Services)
  • Operational liaison with local HR
  • In addition, the role will involve developing the team’s processes to deliver an excellent client experience.

Skills & Qualifications

  • Previous experience in an administration role is desirable
  • Previous experience in using Word, Outlook to an advanced level and Excel to an intermediate level is desirable
  • Commitment to quality with excellent attention to detail
  • Understanding the importance of data in a wider context
  • Highly organised with the ability to prioritise own workload and work under pressure to meet deadlines
  • Professional, self-confident and calm approach
  • Strong communication skills
  • Excellent client care skills
  • Ability to work alone and within a team

Desirable knowledge and skills:

  • Previous office experience is desirable but not essential.
  • Previous experience in HR administration and using a HR system is desirable but not essential.

Equal Opportunities

Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.

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Deadline: 07-07-2024

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