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HR Administrator
View: 104
Update day: 13-05-2024
Location: Carlisle North West
Category: Human Resources
Industry: Staffing Recruiting
Position: Entry level
Job type: Full-time
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Job content
Job Title: HR Administatror Location: Warwick Permanent Up to £23,000Job Role: HR AdministratorTo support the HR team with administration and support. The role is to ensure a consistent high standard of service to clients by building and maintaining good working relationship with them.Key Responsibilities For The HR Administrator- Supporting the Managing Director / Head of HR / HR Partner / HR Advisor / Outsourced and Administration Payroll Manager as required
- Answering the telephone, filtering calls, taking messages and transfer as appropriate.
- Promptly respond to client telephone and email queries and manage client expectations in order to successfully maintain the client relationship.
- Employee references for all clients - KPI to action reference within 2 days of receipt, first chase after one week, second chase after 2 weeks
- Drafting basic probation invites as instructed by Head of HR / HR Partner / HR Advisors.
- Provide HR and Payroll administrative support as necessary including; managing holiday records, drafting templates and communications, new starters, medicals, references, leavers, probations, contract variations, spreadsheets and reports for clients, sending links and re-sending portal automation links, change of circumstances, filing hard copy documents, uploading scans to employee documents file online.
- Record and issue elearning to clients and report to the MD for invoicing
- Create monthly HR client reports
- Photocopying, scanning and filing client documentation in a timely manner ensuring documents are named
- Keeping hardcopies of client files in good chronological order and online files up to date.
- Employee file audit - scanning all documents to employee electronic files
- Diaries and ensure all new starter paperwork is received back including right to work in the UK prior to commencement of employment
- Maintain client specific file audit ensuring documents are legal and compliant with current legislation
- Aid the HR team in preparation of disciplinary / grievance letters, meeting arrangements and note taking if required
- Client training and course administration including maintenance of training records
- Prepare offer letters, contracts, contract variations and any other client letters / communications
- Carry out DBS applications, driving licence checks, right to work in the UK checks and return to work interviews as and where required.
- Maintain client payroll collation ensuring it is kept up to date with new starters, leavers, variations, absences and statutory leave
- Manage leavers and their leaving arrangements including dealing with resignations in a timely manner, remaining holiday balance, return of equipment and conducting exit interviews
- Supporting with projects as required to ensure they are completed on time
- Keep the HR Admin task list up to date
- Excellent administrative skills.
- Organisation, including excellent time management skills, prioritising to ensure meet client and statutory requirements.
- Excellent telephone manner.
- Proactive approach to problems and process development.
- First class IT and communication skills.
- Team orientated.
- Results focused.
- Accurate with an eye for detail.
- Confidence to work across all levels of the business.
- Practically minded: able to roll sleeves up and get stuck in!
- CIPD qualified or desire to qualify
- GCSE’s with a minimum of grade A-C or equivalent in Maths and English
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Deadline: 27-06-2024
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