HR Administrative Assistant

Main Purpose of the Job

The post holder will be responsible for providing efficient and effective administrative support to the Human Resources department. This will include supporting recruitment and training and development activities, as well as general administration.

Key Relationships

The post holder will be line managed by the HR Payroll and Services Manager and will interact will all members of the HR team. Other key relationships include;
Internal: Senior staff, Scientists, employees, students and visiting workers across the NBI Partnership, John Innes Centre, Quadram Institute Bioscience and the Earlham Institute.
External: Job applicants and members of the public.

Main Activities & Responsibilities

Person Profile

Education & Qualifications

Specialist Knowledge & Skills

Relevant Experience

Interpersonal & Communication Skills

Additional Requirements

Who We Are

Department

Human Resources

Group Details

The Human Resources team provides support and guidance to managers and staff throughout the Institutes, on everything to do with people. Services span the whole employment experience from recruitment, performance and absence management to training and development, pay and benefits and leaving processes. We work pro-actively alongside Science to ensure that people’s skills and potential are realised. The team is also responsible for ensuring that the Institutes are both legally compliant with Employment Legislation and following accepted best HR practice.

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HR Administrative Assistant

This is an exciting opportunity for an experienced administrator to join the Norwich Bioscience Institutes Partnership (NBIP), providing Recruitment and Training and Development administration and general administrative support to the Human Resources Team.

Background:

The Norwich Bioscience Institutes are a cluster of internationally renowned research organisations, working to tackle major challenges of the 21st Century – the sustainability of our environment, our food supplies and healthy ageing.

The NBI Partnership provides high quality, non-scientific support services for the diverse community of staff, students and visiting workers at the Institutes (the Earlham Institute, John Innes Centre, The Sainsbury Laboratory and Quadram Institute Bioscience) and for the NBI Partnership.

Based on the Norwich Research Park amongst 230 hectares of parkland, you will be joining a committed, professional and welcoming team. In addition, you will enjoy a competitive salary and annual leave, our defined contribution pension scheme, excellent recreational facilities and a range of other employee benefits.

TheHuman Resources team provides support and guidance to managers and staff throughout the Institutes, on everything to do with people. Services span the whole employment experience from recruitment, performance and absence management to training and development, pay and benefits and leaving processes. They work pro-actively alongside Science to ensure that people’s skills and potential are realised. The team are also responsible for ensuring that the Institutes are both legally compliant with Employment Legislation and following accepted best HR practice.

The role:

The post holder will work closely with the HR Advisors to help administer the recruitment process. This will include booking and arranging interviews, rooms, catering, requesting references and preparing and circulating packs to interview panels. They will also be required to assist with interviews on the day, check eligibility to work documentation and draft Terms and Conditions of employment for successful candidates.

Working alongside the Training and Development Co-Ordinator, the successful candidate will also support the planning, organisation and delivery of training and development events, booking facilities, collating course materials, sending joining instructions, updating training records and dealing with routine enquiries.

Other duties will include general administrative tasks such as answering phone calls, opening and distributing mail, filing, scanning and preparing letters.

The ideal candidate:

Candidates must have 5 GCSEs or equivalent, including in English and Maths. A CIPD Level 3 qualification or equivalent and/or RSA Level 2 qualification would be advantageous.

Candidates should have previous experience working in an administrative role and using HR or Data Management systems. Candidates must also have proven computer skills in Word, Excel, Access and Outlook and proven customer service experience.

Additionally, candidates will need to have good communication and organisational skills with the ability to prioritise.

Additional information:

Salary on appointment will be within the range £19,700 to £24,028 pro-rata, per annum depending on qualifications and experience. This is a part-time 20 hours per week post offered on a permanent basis.

Applicants must have the right to work in the UK as we do not hold a Sponsorship Licence.

The NBI Partnership is an equal opportunities and disability confident employer. We are committed to attracting, recruiting and retaining the best talent, and welcome all applications.

The closing date for applications will be 2nd March 2022