HR Admin Assistant Apprentice

• To maintain and update HR documents.
• To capture data in order to maintain and update the computerised HR database, payroll documentation, absence management systems, vacancy monitoring systems and staffing statistics.
• To maintain, monitor, check and update general staffing records and individual staff files (eg absence, annual leave, new starters, leavers, contract changes and volunteer / placements).
• To deal with the administration of the Colleges DBS / vetting procedures, including checking of ID, right to work documentation and recording associated information onto computerised HR & screening systems.
• To follow approved procedures, in relation to the appointment, induction, probation, retirement, dismissal or resignation of staff and for all other variations to terms of employment.
• To have a basic understanding of the Colleges HR Policies & Procedures in order to direct employees to the appropriate information as requested.
• To follow regular procedures as laid down and required by the College auditors (eg. HR and payroll variations, absence inputting etc) and to meet deadlines as required.
• To place orders onto the Colleges electronic purchasing system as directed by your line manager.
• To deal with Professional Development administration (booking forms, rail warrants, requisitions and invoices) and updating development records.
• To deal with general, HR and payroll enquiries directed to the Human Resources Department in a professional, efficient and confidential manner.
• To be aware of, and comply with, all College procedures relating to health and safety, and the evacuation of the College in the event of fire and other emergencies.
• To follow the College’s safeguarding procedure taking appropriate action where necessary.
• To check and maintain filing systems, ensuring that all data is recorded and stored in the appropriate place.
• To undertake miscellaneous other duties which may arise from time to time and which are commensurate with the post.

• Good communication and interpersonal skills, both written and verbal
• Good organisational skills
• Ability to follow instructions and understand basic explanations regarding processes and procedures
• Ability to work well alone and as part of a team
• Awareness of the importance of confidentiality
• Courteous telephone manner
• Familiarity and proficiency with Microsoft packages, including Word, Excel, PowerPoint and email for work purposes

• Commitment to own personal development
• Diplomatic, tactful and approachable
• Ability to remain discreet and confidential at all times
• Ability to handle sensitive situations professionally, tactfully and assertively
• Flexibility and ability to adapt to changing work priorities and daily requirements

• GCSE grades A*- C (9-4) to include maths and English (or equivalent)
• Completed A Levels or equivalent

Could lead to a permanent position for the right person

• Apprentices are paid for their normal working hours and training that’s part of their apprenticeship (usually one day per week). For more information please visit:

Level 3 Business Administrator apprenticeship standard, which includes:

• Level 2 Functional Skills in maths and English (if required)
• End-Point Assessment (EPA)