Group Coordinator

We are looking for a Group Administrator, to join either our Bath or Leeds office.

The successful candidate will provide complete administrative support to our busy teams!

This will encompass:

• Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support
• Submissions – Liaise and collaborate with Business Development with regard to teams bidding for submission, collating relevant experience, liaising with architects, design submission documents, implementing brand guidelines as appropriate
• Support Business Development to organise events, seminars etc.
• Creating PowerPoint presentations and documentation for meetings, interviews, seminars etc.
• Collaborating with archiving team to organise pre-archiving of closed and completed projects
• Liaising and working with central business services teams within the office for; contracts, printing requirements, graphic support, L&D Training etc.
• Working with H&S to ensure CSCS Card compliance within the team and assisting with the booking of tests and cards.
• General admin duties
• Ensure that Engineers complete their weekly timesheets
• Carry out Project Office checks – highlighting areas of concern to Project Directors.
• Maintain informed position on team diaries, taking messages and maintaining interfaces with external and internal contacts
• Creating regular team presentations for office communications and team meetings
• Coordinating Multi-Discipline reports – highlighting deadlines, template usage, etc.
• Arranging, attending and taking minutes including follow up action points for internal group and client meetings for the engineering teams.
• Managing and coordinating business travel arrangements for the team working with the In-House Travel team and external Travel Management Company
• Organising New Starters: - inductions, equipment, new starter pack and be the Welcome Coordinator for 1st day arrangements
• Ensuring that the team organograms are kept up to date.
• Coordinate and arrange Career Path Objective meetings for the team – twice a year.
• Maintaining Team Annual Leave Dashboard

We are looking for:

• Excellent computer and IT skills including Word, Excel, PowerPoint, SharePoint, and Teams
• Experience of using spreadsheets & databases
• Experience of setting up and maintaining administrative procedures
• Experience of maintaining quality management systems
• Good communication & Organisation skills
• Excellent attention to detail
• Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
• Experience of supporting a team of people as well as working on a one to one basis

Desirable skills

• Knowledge of InDesign (desk top publishing package) – training can be provided
• Knowledge of Photoshop and Illustrator – training can be provided
• Additional language skills
• Solid foundation of office experience

Interested? Intrigued? Inspired?

This role is either to be based in Bath or Leeds, so please indicate on your application form which office you are applying to.

Buro Happold is proud to be a practice of a diverse range of professionals that reflects the countries in which we operate. In order to truly benefit from this diversity we must create an environment in which employees feel they can be themselves. Buro Happold actively promotes inclusivity across the practice to enable every individual to reach their full potential, feeling included is good for all of us. This begins with a fair and inclusive recruitment process which focuses on your skills, competencies and experiences in relation to the role. We recognise and are committed to change the lack of representation of minority groups in our industry, and particularly welcome applications from Black, Asian and minority ethnic individuals, disabled people and women across all our offices. We understand that through collaboration, diverse people with different experiences develop the most innovative and elegant solutions.