Grants and Administration Officer

Job content

This multifaceted position is designed to support the administration of grants, handle various office administration tasks, process social data, and assist the CEO, contributing significantly to the operational efficiency and impact of the organisation.

This person must be Cambridge-based and be willing to work from our office full-time.

JOB & TERMS:

• Ability to absorb detailed information quickly and help present this in writing e.g from a background in research or a complex administrative environment.
• Excellent verbal and written communication skills.
• IT literate with a great understanding of office software and social media platforms.
• An excellent attention to detail with the ability to focus on multiple tasks, and the ability to summarise written information quickly into verbal reports.
• A team player with a professional approach and an understanding of the ongoing requirements of a role supporting a Chief Executive.
• Excellent organisational and timekeeping skills.

Duties will include:

APPLICATIONS & DATABASE

• Processing applications made
• Liaising with applicants
• Purchasing equipment and arranging delivery to beneficiaries
• Administration of Feedback Forms
• Application data input onto database
• Ensuring efficient execution of the impact measurement process
• Recipient records filing
• Analysing data and compiling reports for Management Team
• Liaising with external suppliers, regarding database, where necessary

PURCHASING

• Sourcing and quote gathering
• Ordering
• Supplier liaisons

ADMINISTRATION

• Providing admin support for Chief Executive
• Compiling and preparating papers for Board Meetings
• Collating and inputting data onto the Quarterly Board Report
• Timely distribution of papers
• Booking meeting room and refreshments
• Booking meetings with Trustees
• Trustee liaison regarding meeting related queries
• Minute-taking and distribution
• Assisting with distribution of Publications/Newsletters

GENERAL RESPONSIBILITIES

• Answering phones
• Inbox management
• Post management
• Ensuring smooth running of office

PERSONAL ATTRIBUTES

• Previous experience of charities
• Well organised
• Ability to communicate well, on all levels
• Good sense of initiative
• Comfortable working alone
• Confidence to approach potential bodies/organisations
• Daily and ongoing use of Zoom, FaceTime & Face-to-Face

ADDITIONAL INFORMATION

This job description is not exhaustive and the individual needs to be flexible to cope with the changing needs of charity and the CEO. It should be taken as the current representation and consequently will be subject to review no less than annually.

TERMS

Position: Applications & Administration Officer

Reporting to: CEO

Salary and benefits: £25,000-27,000 per annum, 25 days annual leave + bank holidays

Contract type: Full time, permanent

Hours: 9am-5pm

Location: Cambridge office

Interviews will be held 21st - 23rd May

Application deadline: COB 14/05/2024