Assistant Finance Business Partner

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The post holder will be assisting with the provision of financial support to the Business Partnering function provided to the Education and/or Research and Innovation Directorate/s. The role will involve providing high quality financial management working closely alongside the operational team to support delivery of the Trust objectives.

Reporting directly to the Finance Business Partner, the post holder will be a key member of the Finance Team and support the Finance Business Partner in ensuring that the use of resources is both understood and maximised. In addition, the postholder may deputise for the Finance Business Partner, as appropriate, demonstrating accounting and business knowledge, providing analytical support and clear presentation of financial and other information to clinical and non-clinical colleagues. They will support with the delivery of all aspects of the financial and business performance of the Trust.

This role will support with building relationships between finance and clinical and non-clinical teams in financial performance management, use of resources, cost improvement development, financial planning and education.

The post holder will be a key member of the Finance Team and support the Business Partner in ensuring that the use of resources is both understood and maximised.

In addition, the postholder may deputise for the Business Partner, as appropriate, demonstrating accounting and business knowledge, providing analytical support and clear presentation of financial and other information to clinical and non-clinical colleagues. They will support with the delivery of all aspects of the financial and business performance of the Trust.

This role will support with building relationships between finance and clinical and non-clinical teams in financial performance management, use of resources, cost improvement development, financial planning and education.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Partnering

1. Supporting the delivery of the business partnering function providing support, financial advice, and reports to management to enable them to effectively manage resources for their area of responsibility.
2. Building effective relationships, internally, to inform, decision-making and outcomes.
3. Support the production of multi-layer forecasts of Trust financial performance at all points in time.
4. Identifies and highlights quickly and appropriately any evidence of divergence from financial plans, targets or forecasts at any level in the Trust and work with management to develop mitigations to return performance to plan/forecast.
5. Support the monthly review of the Trust’s financial performance at all levels within deadlines and ensure that financial performance meets targets and is fully understood and agreed by relevant stakeholders.
6. Support the Associate Director of Finance – Strategic Finance and Senior Finance Business Partner to hold corporate directorate budget holders to account through formal periodic reviews of all financial performance.

Use of Resources

1. Support with elements of business case development, financial analysis and support improving the quality of business cases and expediting decision-making, implementation and benefits realisation.
2. Support the monitoring of non-financial performance indicators) to identify areas where the use of resources can be improved. Work with operational managers, educators and clinicians to demonstrate the impact of productivity changes on financial performance.
3. Support with audits of the use of research funding.
4. Support completion of education cost collections required by Health Education England.
5. Support with benchmarking and value for money audits to ensure best practice and optimal utilisation of resources
6. Support the Trust in setting realistic and achievable waste reduction/efficiency targets and developing robust plans that ensure and maximise delivery; both on an annual basis and for the medium/long-term plans.

Governance

1. Support the maintenance of the Standing Financial Instructions and internal financial control procedures to ensure these operate as designed and provide appropriate levels of assurance on accuracy, completeness and anti-fraud measures.
2. In conjunction with Internal Audit, support reviews to ensure that the financial control environment is operating effectively and that information is shared with the Audit Committee for assurance purposes.
3. Support with ensuring that operational and financial risks are identified and properly assessed so that adequate arrangements for managing them can be implemented.

Communication & Engagement

1. The post holder may be required to present financial information to small audiences of varying experience, disciplines and seniority.
2. Represent the Finance Department and its interests at internal meetings/events as required.

Service Delivery and Improvement

1. Develop and maintain an up to date, in depth knowledge – theory and experience – of financial and accounting procedures.
2. Understand the consequences and risks of short and long term local service changes.
3. Maintain a good understanding of Standing Financial Instructions (SFIs) and ensures they are followed across the Trust, involving training and advising non finance staff and monitoring compliance. Where breaches are discovered, ensure appropriate action is taken, in compliance with Trust policies.
4. Supports innovative and continuous process review and improvement for Planning and Delivery activities, to ensure that: 1. Processes and procedures are up-to-date, relevant and efficient, minimising manual transactions, and delivering standardisation;
2. Reporting solutions are cutting edge and effective;
3. Financial systems are appropriate, efficient and effectively used; and
4. Governance arrangements are aligned and adequate.
5. Contributes process improvement and transformation throughout the Trust to ensure financial requirements are appropriately met and financial governance is maintained.

Learning and Development

1. Commitment to improve skill levels and knowledge by participation in appropriate training and learning opportunities.
2. Responsible for maintaining own professional development including being aware of new developments within the sphere of the role.
3. Achieve and demonstrate agreed standards of personal and professional development within agreed timescales. Undertake training as necessary in line with the development of the post and as agreed with the line manager as part of the appraisal and personal development process.
4. Participate in the Trust’s appraisal process to discuss how your role will help deliver the best possible care to our patients and help to deliver any changes in service.
5. Attend mandatory and statutory training as required; ensuring compliance is maintained.

Other Role-Specific Duties

1. As a member of the finance team, provides financial advice (as required) on all aspects of the activities and financial governance of the organisation.
2. As a member of staff, the post holder will be expected to work flexibly to respond to any new projects or challenges which occur. The post holder will be able to represent their department professionally and share their knowledge and expertise.
3. Carry out any other reasonable duties commensurate with the role and delegated or requested by the manager or supervisor, as the needs of the service require.

This job description is an outline of the role and responsibilities. From time to time due to the needs of the service, we may ask you to flexibly undertake other duties that are consistent with your role and banding, including project work, internal job rotation and absence cover.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.