Fleet Administrator

Job content

Role Purpose:

Deliver administration services for all aspects of Vehicle Fleet Services (VFS), including, but not limited to collisions and damage, vehicle records and fleet management. Liaise with internal VFS colleagues and wider Constabulary Local Policing units and departments, partners and external agencies on matters related to Vehicle Fleet administration.

Role Accountabilities:

Administer transition of Constabulary’s vehicle fleet to lower carbon future including dealing with charging infrastructure and working closely with the Estates team to manage parking bays and charge times

Act as a “one stop shop” central point of contact for the Constabulary and partners or all VFS related enquires

Maintain strong working relationships with customers and suppliers and work in partnership with Local Policing Units and Departments and other Vehicle Fleet Services departments to ensure information is communicated

Maintain complete and accurate records on all systems (electronic and paper), obtaining additional information as required and investigating and correcting any discrepancies to ensure compliance with policies and regulations and the provision of accurate fleet information

Manage the process for issuing new vehicles, ensuring compliance with legislation and internal policies and procedures.

Manage the fuel card system, ensuring that the usage of cards is correctly recorded and discrepancies are investigated and corrected, in order to provide accurate and relevant management information

Renew vehicle licences and ensure that SORN declarations are completed in a timely manner.

Prepare vehicles for auction, including collating relevant documentation to ensure that vehicles are prepared and ready for collection

Produce management reports from all Vehicle Fleet Services software systems as required

Produce and record daily, weekly, monthly, quarterly and yearly VFS performance data including but not limited to Fleet Size, Vehicles off road (VOR), Vehicle Downtime, Vehicle Utilisation, Fuel Use, Collisions and Repairs, Vehicle Maintenance.

Attend regional/national meetings and visit other forces and agencies as required

Travel around the country as required for meetings and training sessions

**Must be able to travel around the county**

Job Types: Full-time, Temporary contract

Salary: £12.92 per hour

Expected hours: 37 per week

Benefits:

• On-site parking

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Winsford, Cheshire: reliably commute or plan to relocate before starting work (required)

Education:

• Certificate of Higher Education (preferred)

Experience:

• Fleet Administration: 1 year (required)
• Administrative experience: 1 year (required)

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Work Location: In person