Finance & Office Administrator

Commissum who are part of Eurofins Digital Testing with a global presense is made up of diverse individuals from every walk of life, corner of the globe and background. It’s one of the reasons people enjoy working here and one of our strongest assets. We’re bound together by our passion for cyber security, but more than that we are bound by how we act and behave. Our values define every aspect of who we are and how we treat each other and our clients. We’d like to think that whatever industry we worked in we’d still hire with our values coming before anything else.

Finance & Office Administrator - Edinburgh - Mixture of Remote and On Site

Salary - Up to £25K base plus benefits

Due to the continued business growth, Commissum is looking to appoint a full time Finance & Office Administratorto be based at our head office in Edinburgh.

This position offers the right candidate an outstanding opportunity to join a dynamic business with competitive salary and excellent prospects for career development. In return we seek a hardworking, motivated individual who bring a positive and flexible approach with the drive and initiative to achieve.

With proven skills in administration and finance, you will preferably have previous experience of having worked in a client-based environment delivering outstanding levels of service to both internal and external customers. You will be required to work every day but there will be flexibility in the hours worked over the week with a requirement to work extended hours during peak periods i.e. month end.

The role has a direct reporting line to the Regional Business Controller of UK, and on a day-to-day basis provides support and assistance to the Commissum Business Unit Manager.

The role will encompass aspects of the following:

• Assist Operations and UK National Service Center (NSC) with external and internal vendor relations, including but not limited to: new vendor setup, logistic management of procurement, resolution of any vendor issues.
• Assist in generating purchase requests, raising purchase orders – Capex and Opex.
• Enter projects and invoicing terms into Professional Services Automation software systems (Mavenlink and Microsoft CRM) routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
• Track paperwork, process new work/projects, change the status of work/projects, create intercompany invoices and keep detailed records.
• Work closely together with NSC and external parties in Payroll and HR related admin work.
• Support the preparation of monthly accounts by the NSC and external Accountants and then review those accounts – e.g. checking that the reports are accurate and costs have been correctly allocated.
• Assist in budget process, performance analysis and management reporting.
• Manage electronic and paper filing systems
• Maintain an accurate asset register, report inventories.
• Support in first line risk assessment in the domain of accounting, finance, legal, tax and insurance
• To ensure that financial records are collated, processed and filed consistently and in a timely way
• Dealing with all aspects of financial administration including customer invoices, customer receipts, supplier invoices, supplier payments and bank reconciliation, credit control and all associated monthly reporting
• Employee expenses, payroll preparation, timesheets and travel bookings
• General administration as required
• Required skills include:
• Previous experience of working successfully in a finance/accounts based role
• Understanding of finance practices regarding budgeting, purchasing, supplier management, customer invoicing and debt collection.
• Experience of Xero or other Accounting Software is beneficial
• Excellent administration skills, strong numeracy skills
• Highest level of attention to detail
• Ability to work in a fast paced, busy, professional environment
• Strong organisational skills with excellent multi-tasking approach
• Self-motivated and able work independently without close supervision
• Effective verbal and written communication skills
• Able to gather, analyse and evaluate facts and to prepare concise oral and written reports for senior managers.
• Excellent IT skills, specifically Microsoft Office including working with complex Excel spreadsheets.
• Looking to work in a challenging role within a growing and dynamic business

Location – the role will be based from our Edinburgh office for at least 2-3 days/week, other days working from home allowed.

Salary: £17,700 to £25,000 dependant upon experience and skills

Additional Information

Our Company:

Edge Testing, established in 2007, has grown fast to become the UK’s largest independent software testing company. Our talented workforce includes some of the UK’s premier testing thought leaders and experts, who help deliver exceptional services to our clients in the financial services, telecommunications and media, utilities, retail and the public sector.

Our portfolio includes Managed Testing, Consultancy, Performance Testing, Test Automation and Cyber Security (Commissum) as well as our successful Digital Test Hubs and the Edge Academy. It is our broad range of services and the way we do business, that sets us apart from the competition.

In 2018 Edge Testing became part of Eurofins Digital Testing, a Eurofins Scientific division, the world’s leading Testing and Quality Assurance (QA) specialists, who operate globally with test lab facilities in the UK, USA, Belgium, Poland, Sweden and Hong Kong.