Finance Manager

Job content

Reports to: Chief Executive (line manager), with task reporting to the Chair of the Festival’s Audit & Risk Committee (and other Trustees as appropriate)

Based at: Festival Office (Buxton)

Purpose of the Role

To provide effective and compliant financial management for the Festival, working with the Festival Chief Executive to deliver the Festival within budget, overseeing human resources matters, maintaining strategic oversight of all income generating activities and ensuring the Festival fulfils its statutory requirements.

Key Responsibilities

• Financial Management
• Prepare long range forecasts, yearly budgets and quarterly forecasts as required by external and internal stakeholders.
• Work with the Chief Operating Officer to pro-actively manage the organisation’s cash flow.
• Prepare timely management accounts and variance analysis for the board of directors, on both Income and Expenditure Statement and cash flow.
• Provide relevant financial information for external stakeholders.
• Calculate the Theatre Tax Relief in respect of the operas and provide relevant information to external tax accountants for the submission of the claim.
• Maintain and develop strong financial systems, controls and processes across the organization
• Work with our auditors to produce and file statutory accounts at the end of the year.
• Oversee the book-keeper in:
• maintaining financial systems, including purchase, sales ledger, fixed assets ledger and general ledger,
• accounting for VAT and producing returns on a quarterly basis,
• reconciling financial ledgers to bank accounts,
• operating the Festival’s payroll, National Insurance and Stakeholder Pension scheme,
• monitoring staff holidays,
• performing year end tasks,
• preparing end of month and end of year reporting packs, and
• providing financial information as needed to the Office Manager in respect of insurance renewal and gift aid tax claim.
• Strategy and Income generation
• Maintain a strategic overview of the Festival’s income generation activities in line with the Festival’s Business plan.
• Monitor all fundraising activities for the Buxton International Festival, Buxton Festival Foundation and the Friends of Buxton Festival.
• Assist the Chief Executive with the strategic development of the organisation, including the preparation of appropriate business plans and financial forecasts.
• Work with the Chief Executive, leading the Festival’s approach to Risk Management.
• Work with the Development Director to develop bids to potential funders.
• Human Resources
• Help the Chief Executive preparing contracts of employment for new appointees and providing advice with respect to the Festival’s Terms and Conditions.
• Ensure the organization complies with legal requirements in respect of Employment Law.
• Governance
• Assist with the preparation of meeting papers for the Board of Trustees and various sub-committees together with the Administrator.
• Ensure compliance with the various legal requirements for charities and registered companies.
• Ensure the Festival fulfils all other statutory requirements
• Ensure that all Festival policies are maintained, working together with the Chief Executive and Company Secretary
  

Other

• Make an active contribution to team-wide goals and activities that form part of the successful development of Buxton International Festival as an organization.
• Provide support at events during the Festival and throughout the year as required.
• Attend meetings of the Board and sub-committees as required.
• Any other reasonable duties commensurate with this role’s skills and responsibilities, as requested and directed by the Chief Executive.