Finance Assistant

Introduction

The Wallich is a homelessness charity delivering innovative housing and support services to homeless and vulnerably housed people. The Organisation formed in 1978 in Cardiff and now supports around 8000 people a year across Wales. Our work falls into four principal areas:

1. Residential supported housing projects, including direct access hostels, emergency night shelters and accommodation for people with specific issues such as substance misuse, youth services etc.

2. Floating (Tenancy) support projects in which we support people who have tenancy difficulties, sometimes with a contributing health or other need, and are in danger of losing their homes.

3. Prevention or intervention projects supplied through Homelessness Prevention Grant funding which are a broad range of services that prevent homelessness or make life better for homeless people.

4. Participation and Progression services, which are embedded in all our projects enhancing support through providing opportunities for Service Users to take an active part in their community. These services include those designed to enable people to move into meaningful activities including employment and training opportunities.

The Wallich’s values are of empowerment and treating people with dignity, respect and unconditional positive regard. The Wallich is committed to providing services that are trauma informed and delivered with Psychologically Informed Environments (PIE) at the heart of its support. A PIE is an approach to supporting people out of homelessness whilst making significant and positive progress in overcoming trauma, substance misuse and mental illness. It also considers the psychological needs of staff: developing skills and knowledge, increasing motivation, job satisfaction and resilience. At the heart of what we do are the people we support, who are actively and meaningfully involved in their own support and encouraged to participate in the design, development and delivery of services.

Project Description

The Finance department plays a key role within The Wallich by controlling and monitoring all financial transactions to ensure that the organisations financial processes are legally compliant with standard accounting practices. The Finance teams duties include providing financial reports to internal decision makers and external stakeholders, and are responsible for the organisation’s payroll and requisitions functions.

Purpose of Role

The role is responsible for assisting in the day-to-day operation of the finance function, including running and maintaining efficient processes to ensure prompt payment of suppliers and the cost-effective procurement of goods and services across the organisation.

Previous applicants need not apply.

This is subject to a Basic DBS check.

No Agencies.

We do not accept unsolicited agency referrals for this position and do not consider any applicants, to have been introduced to us via agency.

Main Duties, Responsibilities and Person Profile

1. To administer the organisation’s purchase ledger ensuring that all authorised invoices are paid within agreed terms.

2. To respond to both internal and external queries relating to accounts payable activities.

3. To facilitate the requisitions process across the organisation in line with the procurement policy.

4. To ensure that Service Level Agreements are in place for applicable vendors and that price lists are kept up to date within the Dynamics 365 system.

5. To analyse and accurately process monthly pretty cash and credit card returns received from projects within specified deadlines set by the Head of Finance.

6. To analyse and report on specific expenditure lines for management use.

7. To work closely with the organisation’s energy partners.

8. To maintain and update a register of all properties owned and leased by the organisation and ensuring correct rent and rates are paid.

The list of tasks is not an exhaustive one and duties may be varied from time to time by the organisation. This job description is subject to regular review.

ORGANISATIONAL VALUES AND POLICIES

All role holders within The Wallich are expected to live the organisational values and to demonstrate throughout the work they do, and the manner in which they do it, these values. In addition, all role holders are expected to either be compliant with, or act as a role model for, organisational policies and requirements.

The Wallich values are:

Courageous – We speak truth to power, we challenge ourselves and each other. We fearlessly pioneer new initiatives. We and our service users have the courage to drive change

Determined – We will not stop. We will continue to strive to make changes, not only for our charity but for the people we support. We will not lose passion or focus, even when it’s hard.

Authentic – We are genuine in our intentions, working on the front line with the people who need us. We walk the path alongside people and use peer experience to inform everything we do.

Compassionate – At all times – always. No matter how many times someone comes to us for help, we will listen, be empathetic and greet them with kindness.

Community – Everybody deserves to belong somewhere. As a team we are family and we embrace partnership. We strive for inclusion and acceptance of those affected by homeless.

Please find the full job description and person specification attached in the document below. Please refer to this information when completing your application.

Interviews to be held on 23rd February 2022.

T2.