Finance Assistant

Job content

This Vacancy
We are seeking a diligent and enthusiastic individual to join our team. The role will entail supporting our Finance Team. Good IT, communication and interpersonal skills are essential, as is the ability to be able to use and manipulate Excel spreadsheets.

Working Pattern:Monday – Friday, up to 37 hours per week, hours/days to be agreed.

Rate of Pay:£24,050 (£12.50 per hour)

Introduction to Surgery

Philosophy and Practice
Everyone working within the Practice is committed to the provision of high quality primary care for the benefit of our patients, whom we respect and value. We strive to be an open-minded, friendly, caring and inclusive team.

Mission and Values
The Practice aims to deliver our philosophy by:

• Providing readily accessible medical and preventative health care within a structured, efficient, open-minded and caring environment.
• Encouraging the professional and personal growth of the whole team, clinicians and their support staff, promoting job satisfaction whilst maintaining financial viability.
• Optimising the use of our resources, commensurate with the size of our very large Practice, creating opportunities not always available to Practices with a smaller list of patients. Our size and innovative approach enables us to encompass and evolve with an ever-changing NHS.
• Challenging pre-conceived ideas, leading to more efficient ways of working for the benefit of our patients.

Practice Background
Portsdown Group Practice covers the whole of Portsmouth from postcodes PO1 to PO7. We operate from 6 surgeries: Cosham Park House (PO6 3BG), Crookhorn Lane (PO7 5XP, Heyward Road (PO4 0DY), Kingston Crescent (PO2 8AL), Paulsgrove (PO6 4HJ), and Somerstown (PO5 4EZ).

We are our own Primary Care Network (PCN). We have Clinical Partners, Salaried GPs and a comprehensive Nursing and extended clinical team overseen by our Clinical Team Manager. The team consists of Nurse / Paramedic Practitioners, Registered Nurses, HCA’s, MSK Physiotherapists, Podiatrist, Dietitians, Social Prescribers and Care Co-ordinators. The Pharmacy team consists of Clinical Pharmacists and Pharmacy Technicians.

The Practice is well established, financially secure and successful.

Team Approach / Organisational Structure
Multi-disciplinary teams work across all sites.

Our organisational structure includes a Management Team, based at Kingston Crescent (Group Business Director, Operations Manager, Business Intelligence Manager, Finance Manager, Clinical Team Manager and Management Support Team) and a surgery team at each site.

We recognise that our team needs to work as a strong anchor chain within the community we serve. Like a chain we acknowledge that every link has to be strong. We achieve this by working together, supporting each other and continuously inviting team members to make suggestions aimed at providing efficient, safe processes for our patients.

Teaching, Training and Development
The Practice has a long history of training – we train GP registrars, student nurses and have pharmacy student placements. We are committed to the ongoing development of the entire team, including mandatory and developmental training for all our staff. Team members are encouraged to highlight any training they feel would benefit them in the achievement of their role. The Practice funds, via a “learning agreement”, any training which is felt will benefit the individual and the Practice.

Staff Benefits
The Practice is a Real Living Wage Employer and believes in rewarding staff by offering the following benefits in addition to the candidate’s remuneration package.

• Additional Days Holiday on Your Birthday
• Funded Private Health Plan with Benenden (with Option to Add Family Members)
• Annual Pay Review
• NHS Pension Scheme
• Generous Annual Leave Entitlement
• Eye Care Vouchers
• Social Events
• Refreshments
• 50% Discounted Gym Membership
• Corporate fleece jacket

This Recruitment

The closing date for this post is: 20th October 2023

Applicants who are successful following this process will be invited for interview: Week Commencing 6th November 2023

Further Information / Practice visits
If you would like to arrange an informal chat and / or a visit, please contact Vicky Handley via email on vicky.handley1@nhs.net.

Please ensure that you are free when applying, as we may be unable to re-arrange interview dates.

Job Description

Title:Finance Assistant

Responsible To:Finance Manager

Main Purpose of the Post:

• Support the Finance Manager in the provision of timely and accurate financial data
• Provide resilience for the Finance Team
• Help maintain our business’ financial health

Duties & Responsibilities of the Post:

Main Duties:

• Record keeping
• Purchase ledger processing
• Processing of remittances for income received
• Reconciliation of supplier statements
• Processing of incoming cheques
• Credit card reconciliation
• Bank reconciliation
• Processing of payments to suppliers
• Manage appropriate systems for handling and recording of cash and petty cash
• Dealing with incoming queries and payment enquiries
• Lead the procurement processes for the Practice
• Place orders for clinical, janitorial, travel and administrative stock ensuring best price / quality are achieved and that stock rotation is monitored / audited
• Chair quarterly stock meetings
• Assist with year-end stock takes
• Procure items as requested by authorised individuals and any other ad hoc / urgent orders in a timely manner
• Reconciliation of cremation fees
• Processing of sales ledger.
• Weekly reconciliation of prescription claims
• Monthly submission of prescription claims
• Obtain and submit monthly utility meter readings to the utility companies
• Assisting in reporting to management and partners

General Responsibilities:

• Any other duties commensurate with the grade and as requested by the Finance Manager
• Carry out all duties in a professional and confidential manner in line with Practice Policies

Confidentiality:
As per both Government legislation and Practice Policies ensure that all confidentiality, data protection and information governance policies and guidelines are followed and strictly adhered to, reporting any infringements to the Operations Office immediately.

Health & Safety:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety policy.

Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, by carrying out his / her responsibilities with regards to the Practice’s Equal Opportunities Policy.

Personal / Professional Development:
The post-holder will participate in any training programme implemented by the Practice as part of this employment.

Quality:
The post-holder will strive to maintain quality within the Practice.

Communication / Information:
The post-holder should recognise the importance of effective communication within the practice and management team.

Any other delegated duties considered appropriate to the post.
This job description is not intended to be exhaustive, but to indicate the main areas of responsibility. It may be changed after consultation with the post holder. The employee shares with the employer the responsibility for review and modification of duties. Suggestions and discussions are welcome.

Policies and Procedures - the duties and responsibilities of the post will be undertaken in accordance with the policies, procedures and practices of the Practice, which may be amended from time to time.

The business operates between the hours of 0700 – 2100 hours Monday to Friday (0800 – 1700
Saturday), with possible requirement for some future evening and weekend working as the business develops.

Job Types: Permanent, Full-time

Salary: £24,050.00 per year

Benefits:

• Company events
• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Licence/Certification:

• AAT Qualification (required)

Work Location: In person

Application deadline: 20/10/2023