Finance Assistant

Are you passionate about supporting local entrepreneurs on their journey to success? Do you possess exceptional financial acumen and organisational skills? If so, I would love to introduce you to my client who are looking to hire a Finance & Administration Manager. The team are dedicated to nurturing aspiring entrepreneurs and helping them overcome barriers to achieve their business goals. In this role, you will play a crucial part in ensuring the efficiency and effectiveness of our organisation’s administrative and financial processes.

Responsibilities:

As an Finance & Admin Manager your responsibilities will include:

• Collecting, processing, and presenting real-time financial and key performance-related data to drive continuous improvement and report outcomes.
• Attending operational and senior management meetings, taking minutes, tracking actions, and providing financial updates.
• Utilizing accounting software (Xero) to reconcile transactions and generate monthly reports.
• Collaborating with outsourced bookkeeping services and accountants to ensure accurate VAT processing and year-end accounts preparation.
• Implementing decentralized processes to support staff in generating invoices, documenting expenses, and creating appropriate reports.
• Supporting delivery managers with departmental budgets, project timesheets, and financial claims for publicly funded programs.
• Managing accounts receivable, credit control processes, and resolving financial queries.
• Handling monthly payroll, including staff payments, pension contributions, and HMRC submissions.
• Acting as a limited power signatory for online banking purposes.
• Reviewing and updating policies and procedures as needed.
• Collaborating with the Hub and Membership Manager to manage business rates.
• Providing support to the site team as needed.

Person Specification:

We are looking for a candidate with the following qualifications and qualities:

• Strong numerical and financial skills, with experience using Xero or similar accounting software.
• Proficiency in spreadsheet software, such as Microsoft Excel and/or Google Sheets.
• Familiarity with digital, financial, and administrative software packages, including Stripe, Fastpay, CRM systems, and Microsoft packages.
• Exceptional communication skills for working with diverse team members.
• Experience in taking meeting minutes, administrative duties, and GDPR-compliant data management.
• Attention to detail and the ability to identify errors in financial and written reports.
• A passion for organization, efficiency, teamwork, and supporting front-line delivery services.
• A genuine interest in supporting individuals from diverse backgrounds in the local area.
• Enthusiasm for automation, digital adaptation, continuous learning, and improvement.
• Proficiency in Welsh (advantageous).

If you are a dedicated and driven individual who believes in the potential of others and is eager to contribute to the success of aspiring entrepreneurs, we encourage you to apply, even if you don’t meet every requirement.