Finance Assistant

Job content

MAIN PURPOSE OF ROLE

Support the Finance Director in recording and retrieving financial details of the company, including maintaining financial records and cash handling.

Key Responsibilities & Accountabilities

Purchase Ledger

To process purchase invoices to the accounting system (Access Supply Chain) in a timely and accurate manner;
Resolve queries and disputes with suppliers by liaising with suppliers directly and with the purchasing team;
Review supplier statements and ensure that all invoices have been accurately recorded and investigate discrepancies when they arise;
Prepare supplier payment runs for review by Finance Director and load onto the bank online payment system for approval;
Manage the Goods Received, Not Invoiced report, ensuring all costs are recorded.
Set up new supplier accounts in line with company policy.
Company Credit Cards and Employee Expenses

Ensure that monthly credit card statements and payments are reconciled to invoices and correctly posted.
Ensure that employee expenses are processed in accordance with Company Guidelines and paid accordingly.
Sales Ledger

Process all Sales Invoices to the accounting system (Access Supply Chain) once goods are despatched, and to ensure it is done in a timely and accurate manner;
Resolve disputes with customers by liaising with customers and Sales team.
Credit Control as and when required
Set up new customer accounts in line with company policy.
Cashflow

Reconcile the bank accounts daily, ensuring all transactions are correctly recorded in Access Supply Chain and reflected in the cashflow.
Assist with the preparation of the weekly cashflow report, updating transactions posted, Accounts Receivable and Accounts Payable
Prepare suggested payment runs
Post all transactions to Access Supply Chain
Month end reconciliations
Month end & statutory reporting

Assist team with the preparation of the Month End, Year End accounts and audit pack and work with the external accountants when required.
Intercompany balances
Fixed Asset reconciliation, depreciation calculation and posting
Goods Received Not Invoiced reconciliation
Customer and Supplier reconciliations
Bank and Cash Reconciliation
Supporting schedules
Other duties

The Finance team support all areas of the business, helping cover during lunchtimes and holidays.

Finance administration (scanning and filing of invoices)
Any other reasonable duties which may be required by management from time to time
Compliance with all departmental H&S requirements
Compliance, where appropriate with management, & environmental, systems, such as ISO 9001 & ISO 14001
PERSONNEL SPECIFICATION

Qualifications and Experience

· Experience within an accounts position, working with ERP systems (such as Sage, Dynamics, SAP, Supply Chain)

· Experience of working in a face paced environment

· Competency in Microsoft Excel, Word and Outlook

· Excellent attention to detail and time management skills

Special aptitudes

· Confidential in all matters

· Professional approach, coupled with strong interpersonal skills.

· Excellent planning, organisational and time management skills

· Excellent verbal, written communication and presentation skills

· Strong IT skills

· Ability to work diligently to ensure that the information within Access Supply Chain is accurate

· Ability to work co-operatively with others to complete tasks and implement process improvements

· Determination to improve, grow and contribute to the departments success

· A creative thinker not afraid to suggest new ways of doing things

Disposition

· Flexible and cooperative attitude

· An assertive but calm demeanour

· Self-motivated

· Ability to listen to customer needs and respond accordingly

Requirements

· Good timekeeping and attendance record

· Willing to be flexible with hours to ensure tasks are completed on time

· Neat and tidy appearance

· Completer/Finisher

Any JRM employee may be asked on occasion to perform additional or unrelated duties, after appropriate training has been given, if required.

Summary Terms & Conditions

Pension - Upon joining the Company, you will be automatically enrolled, with contributions starting after successful completion of the probationary period. On completion of one years’ service, and subject to the rules, you will be invited to participate in the main JRM pension scheme.
Leave entitlement - 25 days per year plus statutory holidays (compulsory shutdown of three days at Christmas).
Notice period - There will be an initial three-month probationary period, during which notice will be one week on either side. On successful completion of the probationary period notice will be one month.
Working hours - 08:30 – 17:00, Monday to Friday.
This job description is neither exhaustive nor exclusive and may be reviewed in the future depending upon operational requirements and staffing levels.

Job Types: Full-time, Permanent

Salary: £22,000.00-£25,000.00 per year

Schedule:

Monday to Friday