Facilities Support Administrator

Job content

The Estates and Facilities department are looking for an enthusiastic and customer focused individual to join our passionate and driven team.

The role will provide key organisational support across all services includingcatering, domestic, linen, portering and accommodation. Duties will include collating, monitoring, and improving facilities services standards at MFT.

Essential to the post is excellent communication, planning and organisational skills together with a flexible approach to their work.

Provide admin support to the in-house accommodation services at Wythenshawe hospital. Ensuring bookings are received and actioned accordingly and information managed accurately and confidentially.

To conduct audits and inspections of facilities services in clinical area across WTWA, Community sites and MFT and report/escalate findings to appropriate team member.

To provide organisational support to the Soft Facilities Management team WTWA paying particular attention to monitoring, accommodation, and administration.

To liaise with an array of stakeholders across WTWA including ward staff / ward Managers, Estates and Facilities colleagues and Sodexo staff, to ensure the demands of the stakeholders and customers serviced by the Soft Facilities Management team are met.

To attend hospital site to investigate any reported facilities issues and liaise with relevant persons (Sodexo/Trust/other).

A key member of the Soft Facilities team who will be integral in ensuring the standards of the Facilities services are met as well as providing administrative support and data input.

To support with operational issues relating to linen, post, catering, uniform, domestic and portering services across WTWA.

To provide support to other Estates and Facilities department as required.

MFT is England’s largest NHS Trust with a turnover of £2.5bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.

Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which we’ve launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the ‘NHS England’ website where you can also find out more about how to access the vaccination.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team atresourcing@mft.nhs.uk.

We’re looking forward to hearing from you!