Facilities Officer

LEONI is a global provider of products and solutions for energy and data management in the automotive sector and other industries. The value chain encompasses wires, optical fibers, standardized cables and special cables through to custom-developed wiring systems and related components as well as services. As an innovation partner and solutions provider, LEONI supports its customers with pronounced development and systems expertise. The market-listed group of companies employs about 100,000 people in 30 countries and generated consolidated sales of EUR 4.1 billion in 2020.

The UK business operates from Newcastle-under-Lyme in Staffordshire and employs around 350 people.

Your Tasks/ Responsibilities:

Reporting to the Head of HR/Facilities your duties will include:

• Responsible for ensuring the facilities (i.e. buildings and services) meet the needs of employees.
• Liaise with relevant internal stakeholders to prepare specifications of work relating to workspaces and facilities and to ensure it meets their needs.
• Review and evaluate performance of the building contractors and other facilities suppliers.
• First point of contact for employees to report any issues relating to facilities and maintain tracker of calls and resolution.
• Obtain authorisation for approval for work, tracking costs and ensuring prompt payment of suppliers.
• Work closely with Non Production Purchasing.
• Liaising with Building and Maintenance Contractors, Car Lease Providers & Drivers, Catering Services, Cleaning, Travel Management Services.
• Ownership of Conference Rooms and Reception Area including supporting Visitors.
• Maintain building leases and insurances.
• Carry out regular audits of the buildings and facilities and promote continuous improvement.
• General administrative duties within the Site Services Area supporting the MD and Head of HR/Facilities

Your Profile:

• Educated to A Level or equivalent
• Strong experience working within an administrative position/ Personal Assistant role
• Highly organised
• Excellent communication skills both written and verbal
• Confident using MS Office Packages
• Motivated, self-starter with the ability to work on own initiative and ability to manage and prioritise own workload
• Problem resolution skills
• Proactive
• Flexible and adaptable

Benefits:

• Competitive Salary dependent on experience
• 34 holidays per annum on joining plus accrual of additional 5 days relating to service
• Annual Bonus (7.5% of annual salary)
• Company Contributory Workplace Pension (up to 10% contribution)
• Cashplan Healthcare Scheme
• 37.5 hour working week (early finish Friday) Core Hours of Work 7.50 -4.30 Mon to Thurs, 7.50 – 1.00 on Fridays
• Flexible Working Policy (including working from home)

• People of all genders are always meant equally; For linguistic simplification and better readability, only the masculine form is used in the text.

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