Facilities Manager

Job content

Reporting to Estates Manager, the Facility Manager will assist in all aspects of site management, ensuring the security, cleanliness and maintenance of the buildings are of a high standard and that Health and Safety requirements are always met. The Facility Manager will have demonstrable experience in a facilities environment with responsibility for planning maintenance and repair workflows and adherence to H&S/Fire safety legislation linked to premises and people.

Main Responsibilities

• Managing all vendor contracts.

• Ensuring efficiency of all building systems.

• Coordinating site safety programs.

• Preparing operating reports and budgets.

• Perform analysis and forecasting.

• Maintaining a safe work environment for all students and employees.

• Ensuring all processes and compliance programs are met.

• Managing facilities planning and space allocation.

• Preparing cost estimates for moves and equipment.

• Coordinating with department heads and building contractors.

• Managing maintenance of grounds.

• Ensuring all utility systems are inspected and in accordance with regulations.

• Negotiating bids and contracts for third party workers.

• Coordinating building security and maintenance services.

• Managing and supervising all facilities personnel.

• Overseeing all building functions.

• Keeping staff, contractors, and students updated at all times on facilities policies, rules and regulations.

• Coordinating all maintenance issues and schedules.

• Preparing and filing reports in adherence with government and regulatory authorities including environmental permitting.

• Inspecting buildings’ structures to determine the need for repairs or renovations.

• This is a hands-on managerial role, in which you will sometimes have to perform operations if it is the most effective solution (e.g. classroom layout rearrangement, bulb replacement, notice board installation).

Requirements

• Bachelor’s degree in Facilities Management, Facilities Engineering or related qualification such as Project management, Business management or construction management.

• Demonstrate experience as facilities manager or relevant position.

• NEBOSH or IOSH qualified.

• Technical understanding; electrical, mechanical and fabric. (preferably qualified but not essential).

• Knowledge of COSHH legislation.

• Computer literacy and proficiency in Microsoft Office.

• Attention to detail is a must as well as strong organisational skills.

• Excellent customer care and communication skills.

OTHER INFORMATION
The Facility Manager will also be expected to demonstrate their commitment:

• To GBS values and regulations, including equal opportunities policy.

• The GBS’s Social, Economic and Environmental responsibilities and minimise environmental impact in the performance of the role and actively contribute to the delivery of GBS’s Environmental Policy.

• To their Health and Safety responsibilities to ensure their contribution to a safe and secure working environment for staff, students, and other visitors to the campus.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned.

In accordance with our Equality & Diversity Policy, we are monitoring job applications to ensure that we provide equal opportunities to any job applicant and make sure that discrimination does not occur because of race, sex, sexual orientation, gender reassignment, religion or belief, marital or civil partnership status, age, disability, or pregnancy and maternity.

So that we can assess the success of this policy, we have set up a system of monitoring all job applications. We would be grateful, therefore, if you would complete this section of your application form.

All information supplied will be treated in confidence and will not be seen by staff directly involved in the appointment. The monitoring form will be stored separately from your CV and Cover Letter and used solely to provide statistics for monitoring purposes.

Job Types: Full-time, Permanent