Facilities Manager

Job content

Job Overview

Leeds & York partnership Estates & Facilities team are recruiting to develop and improve our services and meet the changing needs of the organisation, to help achieve outstanding services to the trust.

This is an exciting opportunity to join a forward thinking Estates & Facilities team within a Mental Health Environment

The role will have direct responsibility for a portfolio of sites, ensuring the effective delivery of estates and facilities management and services and developing relationships with key occupants of each site to enhance service user care.

The roles will work across a variety of estate contracts that include Private Finance Initiative (PFI), NHS Property Services and the owned and leased estate.

The effective delivery is through both outsourced services and self-delivered, as such a key part of the role is on performance management(monitoring) in line with agreed SLAs both internal and external including the PFI Project Agreement, Property Services SLA, and National Standards i.e., NHS National Cleaning Standards.

Main duties of the job

The role will focus on effective stakeholder management within a complex structure, where communication and relationship management go hand in hand with performance management as the core focus area of the role.

The role is part of a team working alongside clinical services, planning, and organising day to day service delivery (both hard and soft) and minor or more complex estate and facilities change requests, whether that is new work or uplift of existing work, following clearly defined processes.

To be responsible for ensuring the standard of the built environment is at a level that is acceptable to LYPFT.

To manage resources appropriately and be responsible for the escalation of any compliance or legal and statutory information issues to the PFI / NHSPS Contracts Manager.

To be responsible for arranging and completing Health and Safety Audits and Inspections in line with current Trust procedure, escalating any outstanding actions as appropriate.

Working for our organisation

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme (LYPFT pays 20.6% into your scheme each year), coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more organisations such as Blue Light Card, Health Service Discounts and NHS Discount Offers.

We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank Bank-only workers can choose the hours they want to work and will have the opportunity to gain additional experience, keep skills up to date, develop new ones and earn extra money without having to commit to a permanent role. For an informal discussion or more information please contact the team bankstaffingdepartment.lypft@nhs.net

Detailed Job Description And Main Responsibilities

The role will monitor the utilization of the estate and maintain an understanding of how our estate is used, providing insight into how we can better use the estate and support in delivering a cost-effective estate solution.

The Facilities Manager will undertake a monthly site meeting with stakeholders for each of their sites.

Within the PFI Estates, the Facilities Manager will be responsible for providing a monthly audit and the completion of reports as part of the contract requirements

Person specification

Experience

Essential criteria

• A good working knowledge of the operational maintenance of estates, estates equipment and facilities acquired through professional knowledge acquired by formal training in an estates or facilities discipline, professional level qualification in estate or facilities discipline or equivalent relevant experience to post graduate diploma level.
  
  

Knowledge

Essential criteria

• To have a good understanding of Risk Assessments, Method Statements, Safe Systems of Working, Standard Operating Procedures and Protocols
  
  

Skills

Essential criteria

• Ensure that communication is delivered in a clear and concise way using language relevant to non-technical staff at service level to avoid barriers to understanding.