Facilities and Estates Administrator

☞ St Peter’s Hospice

View: 103

Update day: 25-05-2024

Location: Bristol South West

Category: Administrative / Clerical / Assistant FMCG Houseware

Industry:

Job type: Full-time, Permanent

Salary: Up to £23,508 a year

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Job content

We are looking for a Facilities and Estates Administrator to provide effective administration support to the Facilities and Estates Team.

The post holder will be organized with exceptional communication and problem-solving skills to handle office duties and admin-related operations. In this role, you will field interdepartmental communications, perform office tasks, respond to communications, and oversee all administrative tasks for the department.

The Details:

  • Working 37.5 hours per week, Monday to Friday 9am – 5pm
  • Salary: up to £23,508 per annum, dependant on experience
  • Permanent position

What are we looking for:

Someone to be responsible for organising the different activities and people involved in the delivery of the Facilities & Estates Services.

To ensure success as an administrative coordinator, you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. You will need to be courteous, proactive, and well-organised individual who can bring creative solutions to administrative problems.

Key Relationships:

  • Facilities & Estates Management
  • Retail Team
  • All Hospice Stakeholders & Management

Key Responsibilities:

  • Administering the daily communications through the department shared email drive and telephone.
  • Management of the daily maintenance task sheets with the maintenance team and hospice stakeholders. Updating the shared task spreadsheet.
  • Coordination of the Facilities & Estates holiday requests and rotas
  • Processing of all supplier quotes, proposals, and invoices through financial process.
  • Supporting Facilities & Estates Management with all HR related activities.
  • Supporting Facilities & Estates Management with the collation and delivery of reports and file management.
  • Supporting all end users of the department services with handling of all approaches through recognised communication channels. Act as a main point of contact for the Facilities & Estates Team for telephone calls and emails
  • Coordination of the department’s procurement requirements through approved suppliers.
  • Take and transcribe notes of meetings to produce concise and accurate records.
  • Maintain basic office systems and processes to include the organisation of the shared drive, the intranet, holiday requests and health & safety documentation.

For more information, please view the job description located at end of this page or contact Trevor Lucas, Facilities and Estates Manager for an informal chat at .

We know sometimes the ’perfect candidate’ doesn’t exist, and that people can be put off applying for job if they don’t tick every box. If you’re excited about working for us and have most of the skills or experience we’re looking for, please go ahead and apply. You could just be what we’re looking for!

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Deadline: 09-07-2024

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