Facilities Administrator

☞ Courtney Recruitment

View: 104

Update day: 11-06-2024

Location: Liverpool North West

Category: FMCG Houseware

Industry:

Job type: Full-time

Salary: £19,500 - £21,500 a year

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Job content

  • Reception & Admin experience is essential
  • Excellent verbal and written communication skills
  • Proactive, organised and able to multi-task

Facilities Administrator
Courtney Recruitment are working in partnership with The Women’s Organisation, assisting in the recruitment of two Facilities Administrators. The successful applicants will join the Front of House team in helping to make sure that all services are delivered to the highest standards.

For context, The Women’s Organisation is a social enterprise that has for over a quarter of a century been driving the transformation of the business support eco system, to effectively support women who are starting and growing their own businesses in the Northwest of England, wider UK and across the globe. The Women’s Organisation are continually developing an innovative portfolio of professional business advice, learning, seminars, workshops, accredited training, incubation, and consultancy services to help clients meet their business ambitions in a rapidly changing world.

The ideal candidate will be able to demonstrate excellent communication skills and have approachable and friendly personality, have attention to detail, IT (especially outlook emails and calendar), organisational and administrative skills. We are looking for a new team member who can work in a positive and professional manner with customers, building tenants and other visitors of the building, and express good understanding of building rapport, and creating a community environment for the building’s tenants and visitors.

Salary & Benefits
£19,500 to £21,500
Hours: 9:00 – 5:00, Monday – Friday, (37.5 hours per week).
Holidays: 25 days, plus birthday and bank holidays
Location: Creative District of Liverpool, Baltic area
Benefits: Medicash, access to training & development courses

Skills & Experience
  • Reception experience is essential
  • Admin experience is essential
  • Able to communicate clearly and effectively with people from all backgrounds, verbally (face to face and over the phone), and written
  • Excellent multi-tasking, and time management skills
  • Attentive, organised, and a natural problem solver who is able to take initiative
  • IT literate (especially with Outlook emails, calendar and video conferencing platforms, such as Zoom or Teams)

Duties
As the first point of contact for the company, you will:
  • Greet & welcome visitors, directing where to go, and giving advice on any general enquiries
  • Answer, screen and forward incoming calls, as well as take messages, maintaining a friendly and professional disposition
  • Provide administrative and organisational support to other teams in the company
  • Prepare meeting and conference spaces, making sure visitors are looked after, providing refreshments &facilities and tidying afterwards
  • Undertake clerical tasks, such as record keeping, maintaining existing systems, diary management, sorting post, stationery ordering, printing, and scanning
  • Follow Health & Safety procedures, such as locking up/opening the building, conducting fire alarm tests, keeping track of the planned preventative maintenance schedule, planning and booking engineers when issues arise, researching and getting different quotes for service provision
  • There is occasional requirement to work weekday evenings and occasional Saturdays or Sundays. These shifts are allocated well in advance and are shared evenly and fairly amongst all colleagues in the wider team.

If you have worked in any positions similar to the Facilities Administrator role, such as Receptionist Administrator, Admin Coordinator, Admin Officer, Administrator, Office Clerk, Office Assistant, Office Coordinator, Clerical Assistant, Operations Assistant, Front of House Admin, Receptionist, FOH, Front Desk Executive, Administrative Assistant, Front Desk Officer, Information Clerk, Front Desk Attendant, Office Assistant Secretaryor Business Support Administratorplease apply now, or give Courtney’s a call on 01516016263 for more information


Courtney Recruitment, part of the Courtney Reed Group Ltd, believes that diverse, equitable and inclusive workplaces make companies more relevant, more supportive, and more resilient.
We are an equal opportunity employer, and in this capacity and on behalf of all of our clients, we welcome applications from people of all backgrounds, ethnicities, cultures, and experiences. We do not discriminate on the basis of race, colour, religion, national origin, sexual orientation, age, marital or family status, disability, gender identity or expression, or any other legally protected status.
If you would like to discuss this in further detail, please call 0151 601 6263.
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Deadline: 26-07-2024

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