Executive Assistant (Part-time)

☞ Cengage Group

View: 103

Update day: 13-05-2024

Location: Andover South West

Category: Administrative / Clerical / Assistant Part-time

Industry: E-Learning Providers

Position: Mid-Senior level

Job type: Part-time

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Job content

Cengage is seeking an experienced executive assistant for a permanent part-time role consisting of 21 hours per week. The role will support several members of the senior management team by providing PA services.The ideal candidate will be an experienced executive personal assistant who has worked at a senior level for more than one senior level manager.Cengage offers 23 days annual leave, rising to 26 after a years service plus 5 additional wellness days, private healthcare and a company pension along with many more benefits. *Note leave is pro-rated for part time employees.Applications close date: Tuesday 11th April 2023Job Title:Part-time Executive AssistantBusiness Unit: CA: International Higher EducationDepartment: HEReporting to: HE General Manager, Senior Director EMEALine Reports: NoneBased: Remote, UKDate last reviewed: March 2023PurposeResponsible for managing and delivering the provision of a professional PA service to the following senior management personnel:
  • HE General Manager, Senior Director
  • ELT Director
  • HR Director
To assist in the coordination of events relevant to International Higher Ed and National Geographic Learning business units, to ensure suitable venues are sourced, vendors agreed and set up, and invoices processed.Key AccountabilitiesExecutive SupportThis position will have specific responsibility for providing a PA service to the above to include the following duties:
  • Organising and maintaining diaries and arranging meetings and making appointments
  • Screening telephone calls, enquiries and requests, and handling when appropriate
  • Preparing formal letters
  • Booking UK and international travel arrangements, hotel reservations, visas, luncheons and evening dinner appointments for the above personnel and direct reports
  • Booking taxis, rail travel, executive car travel, flights and other travel requirements to cost effective and best effect within the company travel policy guidelines for the above-mentioned roles as well as their direct reports when necessary
  • Managing expense claims
  • Securing annual subscriptions to online and print trade publications
Events Co-ordinationThis will include sourcing venues, providing onsite assistance, vendor set-up, and invoice processing for NGL conferences and events as well as assisting the Events Co-ordinator with EMEA events as needed.Key RelationshipsInternal: Senior management team, finance Department, HR departmentExternal: Event organisers, Travel companies, accommodationAuthorisation LimitsNot applicable.Travel RequirementsThis role is either fully remote or hybrid if local to Andover, Hampshire both with occasional travel to attend conferences/meetings.Essential Role RequirementsExperience/Achievements
  • An experienced executive personal assistant who has worked at a senior level for more than one senior level manager
Skills/knowledge
  • Comfortable working under pressure, and able to remain calm and keep a sense of humour
  • Proven strong interpersonal skills and ability to communicate effectively with people across all levels
  • Diplomacy, tact and forthrightness when required
  • Maturity of outlook to handle complex and challenging queries
  • Able to exercise total discretion and confidentiality
  • Very highly organised, able to prioritise effectively based on the needs of the business
  • Flexible and able to adapt to a changing business environment
  • Highly resourceful, solutions driven, self-motivated and achievement-orientated with the ability to take and use initiative
  • Able to demonstrate a proactive and ‘can-do’ attitude to work and a willingness to find ways to overcome problems and obstacles
  • MS Office Skills, including excel and PowerPoint
QualificationsDesirable Role Requirements:
  • Current clean driving licence preferred
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Deadline: 27-06-2024

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