Executive Assistant

☞ KPI Recruiting Ltd

View: 101

Update day: 01-06-2024

Location: Rochdale North West

Category: Administrative / Clerical / Assistant

Industry: Staffing Recruiting

Position: Executive

Job type: Full-time

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Job content

My client is looking to appoint an Executive Assistant to join their growing team at the Support Centre in Rochdale. The role is varied and would suit someone who enjoys working in a busy environment.

Main Responsibilities Include:

EXECUTIVE SUPPORT

  • Diary management for multiple Directors
  • Arranging and preparing for meetings, including note taking and actions. Updating MS Teams and the bespoke database with actions, and following up accordingly
  • Reports/document production using Word/Excel/PowerPoint
  • Drafting of letters/general correspondence/legal documentation
  • Booking complex travel including flights, hotels, trains, transfers, arranging Visas, pre/post departure testing
  • Processing expenses
  • Assisting in the planning and management of events including Teams/Zoom online meetings
  • Liaising with various Managers
  • Collating figures for the purpose of producing reports using Excel & PowerBI
  • General administration CRM completion and monitoring
  • Liaising with Operations regarding Company Operations Manual updates
  • Other administration duties as required by the business.
  • Maintaining office supplies inventory
  • Managing contracts and price negotiations with service providers. Calculating and comparing costs for required goods or services to achieve maximum value
  • Managing mobile phone accounts
  • Arranging lunches for group meetings
  • Dealing with utility companies, checking meters, arranging regular maintenance
  • Company vehicle inspections
  • Holds all Company vehicle details, dealing with insurance, claims and general queries
  • Managing cleaning contract
  • Renewal of office insurance
  • Management and Review of refuse/recycling process
  • Ordering of branded uniforms
  • Management of Health & Safety Policy and general health and safety in the office

Essential Skills / Experiences:

  • At least 3+ years experience working at senior executive level or equivalent experience
  • Experience managing multiple calendars and scheduling across locations and time zones
  • Excellent attention to detail
  • Friendly, enthusiastic and a good team player
  • Excellent interpersonal and communication skills
  • Ability to remain calm when faced with difficult situations
  • Self-motivated and willing to take initiative
  • Organised, capable and highly efficient to ensure prompt response times
  • Advanced experience of MS Windows applications in particular Word, Excel, PowerPoint and Outlook.
  • Experience of using MS Teams

This is a full time role working Monday to Friday 9:00am to 5:00pm.

There are excellent transport links nearby!

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Deadline: 16-07-2024

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