Executive Assistant/Business Manager

About the Opportunity

As Executive Assistant/Business Manager, you’ll be an essential part of the day to day running of the Strategic Consulting and Digital businesses. You will coordinate the business and administrative support functions that are essential to the businesses’ operational delivery.

Jacobs Strategic Consulting includes over 800 staff providing solutions and advisory services to clients investing in, planning, procuring, constructing, operating and maintaining assets in the buildings and infrastructure sectors. Jacobs Digital is a central team driving digital across the company. Digital for us is not just about technology. Digital is client led. A transformation of how and what we provide to our clients. Creating a smarter, more connected and customer centric value proposition.

This is an exciting opportunity to gain exposure to the running and management of two different business units within Jacobs. No two days will be the same.

Working directly to, and closely with, the businesses Head of Operations you’ll split your time between the direct delivery of tasks, and the coordination of others. You will:

• Drive the weekly and monthly rhythm of the business and manage a team providing administrative support to the businesses
• Ensure that effective management reporting is in place and delivered consistently, and continually develop to meet changing business requirements
• Support the Senior Leadership teams by actively participating in key meetings and events, demonstrating your proactive ability by helping the team maximise productivity and efficiency
• Co-create and engage with the Senior LT and Business Management Team (BMT) as well as the wider employee base around how we operate, including:
  • Structure
  • Accountabilities
  • Governance
  • Data
  • Essential behaviours

• Drive operational communications within the businesses: Engage with, influence, manage, write and issue communications content at an operational level
• Engage with different communities across the business units and proactively driving actions as required
• Ensure that governance systems are in place and run consistently, and continually develop to meet changing business requirements
• Act as the coordinator/project lead for operational projects as required
• Support the HoO and the senior teams in tasks that support efficient operational delivery of the business
• Take ownership of all MS Teams, SharePoint sites, staff and distribution lists – continuously updating, maintaining, and resolving issues
• You’ll be the hub of all knowledge - proactively problem solving and responding to a whole host of queries or requests from across the business
  

• Self-starter/pro-active
• Highly organised with the ability to organise others
• Strong communication skills
• Ability to build connections widely and influence to achieve results
• Outcome focused, with an ability to overcome obstacles, and also a desire to streamline processes
• Experience of reporting and Excel data manipulation, or aptitude and willingness to be trained

Ideally you’ll also have:

• Experience of managing or co-ordinating staff across multiple locations
• Experience of project delivery
• Knowledge / experienced in supporting business management operations
• Flexibility to travel

Ideally this role will be London based, but other major Jacobs UK offices may be considered.

Closing date for applications is Sunday 30th January 2022.

About Jacobs

At Jacobs, we’ll inspire and empower you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. With more than 55,000 people in 40+ countries, working at Jacobs offers an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.

People are Jacobs’ greatest asset, and we offer a competitive package to retain and attract the best talent.
In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family friendly benefits such as enhanced parental leave pay, free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships.
We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.

Work-life balance and flexibility is a key focus area for Jacobs. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.

Our Culture

Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centred on inclusion and diversity – ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and Women’s – find out more about our employee networks here.

Jacobs partners with VERCIDA to help us attract and retain diverse talent. For greater online accessibility please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role
If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team.

Your application experience is important to us and we’re keen to adapt to make every interaction even better. We welcome feedback on our recruitment process and if you need more from us before deciding to join Jacobs then please let us know.

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