Executive Assistant - 6 months FTC

Job details

Location:Manchester

Capability:KPMG Business Services

Experience Level:Junior Professional

Type:Full Time

Service Line:Business Support Group

Contract type:Fixed term contract

Job description

Roles and Responsibilities
— Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
— Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
— Draft replies to incoming internal and external correspondence
— Delegate transactional activity
— Event management, coordinate and organise events, conferences and large meetings
— Book travel, accommodation and compile detailed itineraries
— Host and entertain key client secretaries to leverage business opportunities
— Arrange and attend meetings, take minutes/notes and follow up actions
— Make visa applications
— Make bookings as appropriate
— Microsoft Office suite support to stakeholders
— Utilise CRM as a key business tool, including managing, updating, reporting and for research
— Ensure all filing systems and archive records are accurate and up to date
— Provide absence cover to team members
— Other adhoc duties as required

Qualifications and Skills
—5 GCSE’s / O Levels or equivalent at grades A - C including Mathematics and English
— Proactive and forward thinking
— Maintain client service mindset
— Effective communication skills
— Assertive
— Highly organised
— Ability to delegate transactional activity
— Technically fluent and embracer of all new and evolving technologies

Experience and Background
— Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
— Ability to accurately audio and copy type
— Ability to minute / note take effectively
— A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous

Why KPMG Business Services at KPMG?

Every day our firm performs better because of how we work together, as one team, each the best at what we do. The difference we make shines through to our people and our clients. We’re KPMG Business Services (KBS). We’re a cross-functional team, bringing together experts across a wide range of critical activities which help to grow, run and protect our business. From HR and Learning, Finance, Procurement, Facilities and Operations, through to Risk and Legal, Corporate Affairs, and Market Development, our approach is focused on driving the improved performance of the firm. We work shoulder to shoulder with our client-facing teams and we focus on delivering our services in ways which help to drive efficiency, improve quality and enhance our firm’s brand and reputation.

Service Overview

In the Business Support Group (BSG), you’ll be joining a team that provides vital secretarial, administrative and creative services to support our client-facing teams. As a key member of the BSG team, you’ll enjoy a full range of responsibilities that will enhance your personal skills and enable you to add to your experience in new business areas. This gives you the opportunity to network with a variety of internal teams and external organisations, extending your skills, knowledge and expertise.