Event Operations Executive

☞ DVV Media International Ltd

View: 107

Update day: 11-06-2024

Location: Sutton West Midlands

Category: Other

Industry:

Job type: Contract

Loading ...

Job content

Role title: Event Operations Executive (9 month maternity contract)

Reporting to: Head of Events

Role purpose: To plan and implement operations and promotional activity for the event portfolio.

Key responsibilities

1. ORGANISATION

  • Deliver individual event KPIs and plans against defined timeline.
  • Continually explore and propose new event opportunities from inside and outside core markets.
  • Within defined budget, cost and source suppliers ensuring positive impact.
  • Propose and source event enhancing new content to keep existing events fresh and at the forefront of the market.
  • Propose, source and budget mechanism to increase pre-event engagement enhancing overall viability of event.
  • Be the point of contact and deal with all enquiries/ issues at agreed events.
  • In conjunction with event team, run event during lead-up, build, open and close down period.
  • Create and manage contact database for agreed events.
  • Monitor event content timeline and ensure all elements are delivered effectively and on time.
  • Assist with the overall marketing of an event to ensure all commercial objectives are met including table sales and award entries.
  • Ensure all event assets required for production and promotion purposes are sourced or created in a timely manner.
  • Schedule and chair meetings as required with both internal and external stakeholders.

2. ADMINISTRATION

  • Be responsible for all managed events administration including the production of event related paperwork, communications with delegates, sponsors, speakers and exhibitors.
  • Ensure all client records are comprehensive in information held, and accurately updated.
  • Deal promptly with all enquiries, whether by email, phone, social media or post.
  • Ensure event budget sheets are kept up to date with forecast/ actual costs, contacts and information.
  • Enter purchase orders and invoices onto system timely, correctly and efficiently.
  • Ensure that a robust cost-control system is in place and costs are managed to budget or better and corrective action is taken where necessary.

3. GENERAL

  • Remain aware of all industry developments and any potential trading impact this may have on event portfolio.
  • Regularly communicate event content with marketing and PR teams to ensure maximum exposure is achieved to target audience.
  • Maintain effective informative working relationships with manager, event team and any other DVV team.
  • Ensure web and social media channels are always kept up to date and publish new content on the website as soon as it is available.

Must have:

  • Excellent attention to detail
  • 2 + years’ experience in event administration
  • Effective communication skills (verbal and written)
  • Exemplary organisation skills
  • Proficient in Microsoft office

Contract length: 9 months

Application deadline: 24/06/2021

Expected start date: 01/07/2021

Job Types: Full-time, 9 month contract, sutton based

Salary: £27,000.00-£30,000.00 per year

Loading ...
Loading ...

Deadline: 26-07-2024

Click to apply for free candidate

Apply

Report job
Loading ...
Loading ...

SIMILAR JOBS

Loading ...
Loading ...