Event Coordinator

Incisive Mediais an entrepreneurial and creative, digital-facing organisation on the cutting edge of media. Working in our three core markets, sustainability, financial services and technology, we provide analyst-grade insight, business intelligence and content to specialist networks of business professionals around the globe.

We are passionate about our people, products and customers and our values are at the heart of our business; they define us, and they are how we conduct ourselves both as a company and as individuals.

Our values are summed up as; integrity, teamwork, innovation, trust, good judgement, passion for our work, curiosity and an entrepreneurial spirit.

If these are aligned with your values, then keep reading.

Overview of the role

Job Title:Senior Event Coordinator (2 openings)

Salary: £24,000 plus £8,000 OTE

Location: London, United Kingdom
Type of Employment: Full-time/Permanent

Industry: Media / Publishing

This is an exciting opportunity for two highly engaged and professional individuals to join the Incisive Media centralised event Operations Team as an Event Coordinator. These roles will primarily focus on the operational delivery of digital, hybrid and face to face events, in the format of breakfast briefings, lunches, conferences and awards ceremonies. The events are integrally linked to the division’s publications and their readership provides the main customer base for its events.

You will play a crucial role in the events team and will work closely with the other event managers and coordinators to ensure the professional and efficient organisation of all event logistics. As an Event Coordinator, you will be required to deliver high-quality events on time and to budget and have an ability to cope in high pressure situations while never taking your eye off the important details.

Main responsibilities include:

• Professional and timely delivery of the brand’s calendar of events from conception to completion. These may include round tables, conferences, roadshows, and awards ceremonies, in the format of face to face, hybrid and online events.
• Excellent cost management resulting in events being delivered on time and within budget
• Strong customer focus through the development of excellent client relationships with speakers, sponsors, delegates, and suppliers
• Effective project teamwork to ensure close cooperation between the events marketing, production, and sales teams, ensuring maximum awareness of all event elements
• Identifying suitable venues to ensure the best possible space and rates can be negotiated
• Up to date with the latest event technology and event platforms, ensuring the team are using the most appropriate digital platform (where applicable) for the event format
• Think outside the box and come up with innovative ideas that make the events stand out
• Support and on occasions assist the rest of the event operations team in the delivery of events as required from time to time
  

What we value

The ideal candidates will have proven experience of 1 year managing logistics for successful face to face sponsored events - experience in delivering Digital events is beneficial.

Key Competencies:

• Excellent time management skills
• Highly numerate with strong budget management skills
• Excellent negotiating skills
• Highly motivated and able to work well autonomously or as part of a team
• Proven skills in developing strong supplier relationships
• Ability to thrive in a pressurised work environment and remain calm in high-pressure environments
• Highly presentable with excellent interpersonal and communication skills
• Good knowledge of MS Excel, Word, PowerPoint, Outlook & Adobe

What you can expect from us

As well as working with the most interesting, talented and fun people, we operate a culture where success is recognised. You will be supported throughout your career, tailoring your development through management support, internal & external training courses and on the job training. Based in a fantastic location in Covent Garden, you will also have access to numerous retail discounts!

We also offer a range of benefits including:

• A rewarding environment where success is recognised
• Excellent training and development programmes
• Remote working
• 25 days annual leave, increasing to 30 days
• Life assurance
• Group personal pension plan
• Voluntary Private Medical Insurance
• TechScheme
• Retail discounts
• Employee Referral Scheme
• Employee Assistance Programme (EAP)
• IMFoundation - staff can volunteer a small amount of their time to contribute their skills and make a meaningful difference to the lives of others

Plus a huge number of flexible salary sacrifice benefits including private medical insurance, season ticket loans, buy holiday, and many more!