E-Billing Administrator

JOB DESCRIPTION

Job Tile:Legal E-Billing Administrator

Department:Finance

Location:Birmingham, UK

Hours of work:9:30am - 5:30pm (Flexibility is required during busy periods.)

Reports to:E-Billing Team Leader

Purpose of the role:

To ensure the prompt rendering of the Firm’s bills and e-bills to clients and that procedures are followed within the Firm. Ensure compliance with the VAT and Solicitors Accounts Rules are adhered to.

E-billing Duties and Responsibilities:-

• Working with the E-billing team in relation to processing bills for clients who require electronic bills and uploading these onto the client’s e-billing portal within the agreed timescales;
• Investigate and resolve client e-billing system queries and bill rejections.
• Maintaining timekeeper, matter, rates and invoice data held within various e-billing systems for the clients you are responsible for.
• Liaising with partners and lawyers to ensure compliance with the firms systems in accordance with agreed protocols for the clients you are responsible for.
• Monthly reconciliations to ensure that all bills on Aderant have been processed through the E-billing Hub (or other e-billing portal).
• To escalate any unresolved e-billing issues to the Billing Manager.
• Provide cover for and support to the other members of the team where necessary.
  

General Billing Duties and Responsibilities:-

• Raising of bills on the Aderant system and ensuring prompt dispatch within 48 hours.
• Ensure the Firm’s billing and credit note procedure is strictly adhered to and that all necessary authorities are obtained.
• Ensure bills are raised in accordance with client billing guidelines.
• Client and matter housekeeping.
• Assist with monitoring of the billing team mailboxes and dealing with requests in a timely manner.
• Ad hoc responsibilities as designated by Manager.
  

Person Specification

Qualifications

• A good standard of education including a minimum of grade C GCSE in Maths and English Language.

Relevant Experience

• Previous experience of working within a law firm finance environment preferable.
• Previous experience of working in a finance environment.
• Aderant experience highly desirable but not essential.

Key Skills

• Experience of billing on a Practice management system (preferably Aderant).
• Highly numerate.
• Working knowledge of Solicitor’s accounts rules desirable but not essential.
• Proven ability to prioritise workload within a busy environment and meet deadlines.
• Sound IT Skills in particular Excel.
• Accurate with excellent attention to detail.
• Good communication skills (written and oral).

Personal Qualities / Behaviours

• Excellent team player.
• Ability to use own initiative.
• Organised and methodical.
• Strong time management skills.
• Positive and pro-active approach.
• Keen to learn.
• Professional manner and appearance.
  

For any queries or for a copy of the full job description, please contact our in-house recruiter, Adam Clarke-Castello. Please note we only accept CVs that are logged on the Recruitment portal.

At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/ long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.

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