DIO - Planning Manager

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Job SummaryDo you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy. From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe!Learn much more about DIO in our Candidate Information Guide attached.Job DescriptionDelivery Continuity Team (DCT)The Delivery Continuity Team (DCT) conduct strategic analysis and review of future requirements in DIO to develop delivery options. The team lead in developing strategic solutions and work with Commercial colleagues to convert strategy into effective and efficient enabling contracts, for facilities management and other estate services. DCT identify the scope for wider support across DIO business to help enable effective operating capability.Summary Of The RoleThe Post Holder is responsible to the Operations Manager for delivering the management of the planning and scheduling process for the DCT and its associated Programmes and Projects. The PfMO Planning Manager will be responsible for initiating, overseeing, supporting and reporting on the delivery of the planning and scheduling process across the DCT Portfolio, programmes and individual projects in accordance within the Knowledge in Defence (KiD) including engagement with the Investments Approval Committee (IAC).About DIOView our YouTube video to see more about our workPerson specificationMain Responsibilities

• Support the Operations Manager in developing the Portfolio Programme Management Strategy and its ongoing refresh and update.
• Support the Operations Manager and Programme/Project Managers in drafting the Programme Management plans and processes to be adopted within the DCT to align with the Knowledge in Defence (KiD) Operating Framework, Cost Assurance Service (CAAS) and MOD good practice.
• Support the Operations Manager, Programme/Project Managers and project teams on programme management support in the preparation of Business Cases (SOC, OBC, FBC, SGBC), Review Notes (RN) and Information Notes (IN) and in delivering Departmental Goals.
• Promote strong joint/cross working relationships within the Programme and Project Teams to maximise knowledge sharing, resource maximisation and team development opportunities across DIO and MOD.
• Manage and maintain the development of detailed Level 0 and Level 1 Programme and Project Plans, baseline and PM Forecast in accordance with the DCT Planning Strategy and Programme specific Management Plans using Microsoft Project and seeking opportunities for continuous improvement.
• Ensure the works breakdown structure and sub tasks align with risks to enable detailed risk analysis to be undertaken.
• Provide support to Work stream Owners, Programme/Project Managers and Senior Managers in the planning, analysis and management of programming activities (dependencies, predecessors and successors).
• Produce and maintain 10%, 50% and 90% risk analysed Level 0 Programme/Project Plans and DCT L0 Portfolio programmes.
• Provide ad-hoc and formal reports including analysis of Project/Programme progress to the Operations Manager, Programme/Project Managers, Dir DCT Portfolio and DCT Portfolio Management Committee.
• Support the Operations Manager in delivering the DCT CIDP inputs and deliverables (progress and updates).
• Provide programme management input and Subject Matter Expert (SME) advice to Workstream owners and Programme/Project Managers on activity estimates/linkages and on any cross-portfolio logic (shared experience) which may be beneficial.
• Support the Operations Manager and Programme/ Project Managers in the preparation of assurance reports for internal and external review by agreed timescales.
• Analyse and produce relevant up to date data to enable assurance to the Operations Manager, Programme/Project Managers and senior stakeholders on Programme/project progress including DCT progress at the DCT PWG.
• Ensure programme management records and configuration control are kept up to date and are robust to support internal (DIO/CAAS/IAC) and external Defence Internal Audit (DIA) and MPA/OGC Gateway Reviews.
• Develop strong working relationships with other departments including Commercial, Finance and other DIO SME areas.
• Initiate and lead meetings and briefings with Programme/Project Managers, Workstream Owners and Senior Managers within DCT, MPP, DIO, and CAAS.
• Provide mentoring and coaching on programme management principles and process on an hoc basis to the Project Teams, DCT and wider DIO.

Desirable Experience & Skills

• Experience of working with Microsoft Excel
• Experience of working in a programme and project position

BehavioursWe’ll assess you against these behaviours during the selection process:

• Delivering at Pace
• Leadership
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Delivering at Pace
• Leadership

Technical SkillsWe’ll assess you against these technical skills during the selection process:

• Portfolio, Programme and Project Management Framework: P3M09 Schedule Management - Awareness Level
• Portfolio, Programme and Project Management Framework: P3M14 Consolidated Planning - Awareness Level

Benefits

• Highly competitive Pension Scheme with an average employer contribution of 27%.
• Alternative working practices such as working from home.
• Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer.
• 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
• Enhanced Parental Leave.
• Social Clubs, Gym, on site shops and subsidised canteens.

To learn more about our full range of benefits, view our Candidate Information Guide attached.AllowancesThis post does not offer any assistance with relocation allowances.Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.Employment HoursThe post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working and Compressed hours working patterns will be considered.