Contracts Administration Billing Executive

☞ Peck Films, Inc

View: 104

Update day: 23-05-2024

Location: Chichester South East

Category: Executive management Production / Operation

Industry: Broadcast Media Production Distribution

Position: Entry level

Job type: Contract

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Job content

Start Date:ASAP

Location: West Drayton/London

Reporting to:Contracts Administration Supervisor

Hours:37.5 hours per week, Mon Fri

Prime Function

To help manage the contracts administration function that ensures that customer contracts are renewed on a timely basis and all appropriate billing is carried out in relation to these contractual terms and conditions.

Key Responsibilities

Co-ordinating with the Sales teams and Senior Management on behalf of the Contracts Admin Team

Ensuring the contractual billing is carried out in a timely manner and asset lists are updated accordingly for each supported client.

Maintaining an internal database and liaising with different departments to ensure record accuracy

Managing an effective and efficient query management process

Representing the Contracts Admin Team in any meetings requiring input from the Team

Identifying and implementing any change or enhancement to processes that would benefit the Company

Contracts

Coordinating and establishing new Agreements, processing renewals and uploading equipment schedules onto Contracts database

Providing details of required Sub Contracted elements of Agreements and passing to Operations Dept. for implementing

Addressing queries and amending Agreement details if necessary

Establishing and maintaining client Agreements on Contracts database

Database amendments and on-going maintenance

Charging of Agreements and Service Calls

Other Ad-hoc Admin Functions

Invoicing

Establishing Invoice records for future Agreement charging

Raising Agreement invoices

Invoicing and Voucher allocation against Service Order Jobs

Any other ad-hoc invoicing (eg overtime)

Other Functions

Updating payment details for Sales Commission purposes

Experience

Any other ad-hoc functions as required

At least 1-3 years experience in a contracts billing administrator role

Knowledge

Office applications including Excel and Word

Experience of billing platforms, ideally Solarvista and SAGE

Personal Attributes

Thorough, demonstrates attention to detail

Able to communicate well at all levels.

Able to work on own initiative with minimum supervision

Organised and able to identify and prioritise work.

Supportive and reliable team member.

Ability to remain motivated by targets and deadlines

Ability to learn new skills
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Deadline: 07-07-2024

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