Commercial Property Secretary

☞ Wall James Chappell - WJC

View: 102

Update day: 07-05-2024

Location: Stourbridge West Midlands

Category: Administrative / Clerical / Assistant

Industry: Staffing Recruiting Law Practice Legal Services

Position: Entry level

Job type: Full-time

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Job content

Job Title: Commercial Property Secretary

Location: Stourbridge

Salary: Negotiable

Job type: Permanent, Full time

Wall James Chappell is a modern specialist firm of solicitors offering a wealth of specialist expert knowledge to both corporate and individual clients not just locally but across the UK. The firm places importance on providing technically excellent advice with a practical and sensitive approach, working in partnership with its clients. Clients receive friendly and effective advice from a solicitor whom they can trust.

The Role

They are now looking for a full time experienced Commercial Property Secretary to support a busy firm of solicitors. Working within the Commercial Property Department you will be responsible for providing secretarial and administrative support to fee earners.

Key Requirements
  • Entering client details on the case management system.
  • Utilising the Firm’s case management system to best effect.
  • Complying with the Firm’s various policies and procedures contained in the office manual.
  • Proof reading of documents.
  • Issuing first letters.
  • Submit online searches.
  • Preparing Land Registry applications.
  • Using Land Registry Direct.
  • Applying for Chancel Checks.
  • Speaking to lenders, brokers and estate agents.
  • Keeping clients updated as to progress.
  • Completing pre-completion searches.
  • Preparing letters, memos and bills.
  • Typing complex documents.
  • Tracking amendments to documents.
  • Preparing completion statements.
  • Preparing post-completion documents.
  • Filing Stamp Duty Land Transaction returns.
  • Preparing auction packs.
  • Preparing sale pack on developments.
  • Audio typing on digital audio system.
  • Operating computer diary system.
  • Making and taking telephone calls.
  • Taking messages.
  • Seeing clients in reception when necessary.
  • Dealing with new client enquiries.
  • Inputting timesheets on case manager.
  • Completing cashier slips for cheques, cash and bank transfers or dealing with them via Partner.
  • Making drinks for clients and fee earners.
  • Reviewing/progressing fee earner’s files in their absence on holiday.
  • Booking courses for fee earners.
  • Covering for other secretaries as required.
  • Ensuring the confidentiality and security of all practice and client documentation and information.
  • Ensuring that outstanding client care is given at all times.
  • Any other duties that are reasonably asked of you by the partners.

The Candidate
  • Super organised
  • Friendly and helpful
  • Flexible and able to prioritise a changing to do list
  • Detail oriented and accurate
  • Trustworthy, discreet and reliable
  • Self-motivated
  • Articulate and a good communicator
  • Good with English (verbally and written)
  • Proficient in using a computer (especially Word, Excel and MS Office)
  • Able to work in a team
  • Calm under pressure
Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of; Property Secretary, Legal Assistant, Legal Secretary, Personal Assistant may also be considered for this role.
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Deadline: 21-06-2024

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